This area encompasses the District's accounting functions including payroll, accounts payable, accounts receivable, and related accounting controls and management.
More than 27,000 paychecks are generated annually. The payroll staff processes required reporting of federal and state income and employment taxes, Teacher Retirement System, and the Illinois Municipal Retirement Fund. The payroll staff works jointly with Human Resources in program salary and benefit allocations, benefit time reporting, and implementation of salary contracts and wages.
The accounts payable function processes $22,000,000 annually in vendor payments, including monthly board payments and weekly imprest and activity account payments. All District revenue, expenses, and financial positions are reported monthly to the Board of Education.
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Did You Know...
The Payroll Department must regularly report to the:
- State of Illinois Teacher Retirement System
- Illinois Municipal Retirement Fund
- Illinois Department of Revenue
- Internal Revenue Service
- Social Security System
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Account Payable Cut-Off Dates
The Accounts Payable cut-off dates for June 2012 through June 2013 are listed below.
The Accounts Payable deadline is NOON of that date
|Board Meeting||Accounts Payable Cut-Off Date|
|July 9, 2012||June 26, 2012|
|August 13, 2012||July 31, 2012|
|September 10, 2012||August 28, 2012|
|October 9, 2012 (Tuesday)||September 25, 2012|
|November 12, 2012||October 30, 2012|
|December 10, 2012||November 27, 2012|
|January 14, 2013||December 21, 2012|
|February 11, 2013||January 29, 2013|
|March 11, 2013||February 26, 2013|
|April 8, 2013||March 22, 2013|
|May 13, 2013||April 30, 2013|
|June 10, 2013 (Tentative)||May 28, 2013|
|July 8, 2013 (Tentative)||June 25, 2013|
Imprest and activity checks - Requests for Imprest checks and Student Activity checks must be received by Accounts Payable by 9:00 a.m. on Wednesday and must include adequate documentation, i.e., original receipts, signed vouchers, etc., and the appropriate approvals.
Refer to the Procedure Manual for all Accounts Payable functions.