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Pupil Rights Amendment

Surveys
Third-Party Student Surveys and Questionnaires

Third party student surveys and questionnaires are those that are created by a person or entity other than a District official, staff member, or student. Third party student surveys and questionnaires shall be administered at the discretion of the Superintendent and only when they serve to advance the District’s educational objectives. Notice will be provided to parents prior to the administration of third party surveys or questionnaires and parents will, upon their request, be permitted to inspect the survey or questionnaire within a reasonable time of their request.

Surveys Requesting Personal Information

No student shall be required, as part of any applicable program, to submit to a District or third-party survey, analysis or evaluation that reveals the following information without prior written consent of his/her parent guardian:

  • Political affiliations or beliefs of the student or his/her parent/guardian;
  • Mental or psychological problems of a student or his/her family;
  • Behavior or attitudes about sex;
  • Illegal, anti-social, self-incriminating, or demeaning behavior;
  • Critical appraisals of other individuals with whom students have close family relationships;
  • Legally recognized privileged or analogous relationships, such as those with lawyers, physicians, and ministers;
  • Religious practices, affiliations or beliefs of the student or his/her parents/guardians; or
  • Income (other than required to determine eligibility for participation in a program or for receiving financial assistance under such program)

School staff shall not disclose the identity of any student who, upon written consent of the parent/guardian, completes any survey or evaluation regarding the above items. Notice will be provided to parents prior to the administration of surveys or questionnaires concerning the above information and parents, upon their request, will be permitted to inspect the survey or questionnaire within a reasonable time of their request.


School Crisis Plan

Each building maintains a School Crisis Plan that includes procedures for a number of emergency situations including a classroom/school lockdown and safe and secure procedures. Please contact your building principal if you have questions about this guide.


Severe Weather and Shelter in PLace Drills

Each school has a written plan to be used during practice drills and in the event of severe weather or when a tornado watch or warning is issued. Drills are held a minimum of one time per year.


Fire Safety and Bus Evacuation Drills

On a regular basis throughout a school year, children and staff conduct fire safety and bus evacuation drills. Specific procedures are in place at each school to address safety concerns related to both areas. Please contact your child’s building principal for more information about fire safety and bus evacuation drills.

 


Community Awareness of Potential Sex Offenders

The District has Board of Education policies and procedures in place to prevent sex offenders from working in schools. All persons recommended for employment must undergo a criminal background check and fingerprinting prior to being allowed to work in our school district. In addition, the school district is now required by law to inform parents about the availability of information concerning sex offenders at the start of each school year.

Parents can access information at the Statewide Sex Offender Database (a/k/a Sex Offender Registry), at www.isp.state.il.us/sor/. Persons required to register as Sex Offenders are persons who have been charged of an offense listed in Illinois Compiled Statutes 730ILCS 150/2(B) when such charge results in one of the following:

  • A conviction for the commission of the offense or attempt to commit the offense,
  • A finding of not guilty by reason of insanity of committing the offense or attempting to commit the offense, or
  • A finding not resulting in an acquittal at a hearing for the alleged commission or attempted commission of the offense.

The Sex Offender Registry was created in response to the Illinois Legislature’s determination to facilitate access to publicly available information about sex offenders. All requests for additional information about sex offenders and the Sex Offender Database should be addressed with local law enforcement officials.


Emergency School Closings

During the course of the school year, it is sometimes necessary to close all, or one or more, schools due to an emergency. Inclement weather is usually the major cause of school closings; however, other emergencies such as power failures, heating problems, water problems, etc. could occur at any time causing the closing of one or more schools.

When a determination is made that a school or schools should be closed to protect the health or safety of students, the information will be recorded on the District autophone (847-593-4300), will be sent via automated phone and email message to parents, and will be announced on major radio and television stations, and displayed on the Emergency Closing Center website (www.emergencyclosingcenter.com). The following stations will be notified to announce emergency closing information:

AM Radio

  • WGN 720
  • WBBM 78

Television

  • FOX NETWORK 32 (Cable 12)
  • WGN 9
  • NBC 5
  • WBBM 2
  • ABC 7

Please also check the District 59 website at www.ccsd59.org.

District 59 makes every attempt to open and keep open each of its schools if this can be accomplished without risking the safety of students and employees. The ultimate decision to send a child to school during inclement weather belongs to the parent. The parent needs to make the final determination as to whether or not it is too cold, windy, and/or snowy for their child to travel to and from school.

Parents are urged to discuss with their children personal situations, such as school closings or early dismissal from school, and what emergency measures should be followed.

Should you have any questions about emergency school closings, please contact your school’s principal or call 847-593-4300.


Emergency Preparedness

Student safety is our school district’s top priority. In addition to physical safety, the District is concerned with students’ emotional well-being and will help students cope with an emergency or disaster and its aftermath. The following outlines emergency and disaster response plans.

Safety Plans

The District has plans for all four phases of emergency and disaster management:

  1. Preparedness – planning for an emergency or disaster event;
  2. Response – planned response to an emergency or disaster event;
  3. Recovery – the process of returning to normal operations; and
  4. Mitigation – steps taken to minimize the effects of an emergency or disaster.

These phases are covered in the School Crisis Plan. In addition, each school has a School Crisis Team to assist in the event of an emergency situation.

Communications

The District monitors the Homeland Security Office and other emergency preparedness resources. The District will disseminate emergency information via its website and through the media.

Emergency Responses

Emergency responses will depend on the circumstances and may include evacuation or lockdown. For evacuation purposes, each school has at least one off-campus site where students and staff assemble to be accounted for and temporarily housed. If the threat is chemical or biological in nature, to avoid contamination, we may ask that no one enter, or leave, the building until it is safe to do so.

In the event a school is evacuated, the school will attempt to notify parents/guardians at the home and/or emergency telephone numbers on student registration cards. The school will also notify news media and place the information on the District’s website: http://www.CCSD59.org


School Visitation Rights

The Illinois School Visitation Rights Act is intended to permit employed parents and guardians who are unable to meet with educators because of a work conflict the right to an allotment of time during the school year to attend necessary educational or behavior conferences at the school their children attend.

Under the Act, an employer must grant parent/employees leave of up to a total of 8 hours during any school year, no more than 4 hours of which may be taken on any given day, to attend school conferences or classroom activities related to the parent’s/employee’s child if the conference or activity cannot be scheduled during non-work hours. However, no leave may be taken by a parent/employee unless the parent/employee has exhausted all accrued vacation leave, personal leave, compensatory leave and other leave which may be granted, exclusive of sick and disability leave.

Before arranging attendance at the conference or activity, a parent/employee must provide the employer with a written request for leave at least seven (7) days in advance of the time the parent/employee is required to use the visitation right. In an emergency situation, no more than 24 hours’ notice shall be required. Therefore, our schools should provide parents with a written request for attendance at the conference when they need to obtain a leave under this Act. This request should indicate that other times that would not conflict with the parent/employee work schedule are not available.

For regularly scheduled, non-emergency visitations, schools shall make time available for visitation during both regular school hours and evening hours.

Upon completion of school visitation by a parent or guardian, the school administrator shall provide the parent or guardian documentation of the school visitation.


Visitors/Access to Schools

All visitors to school property are required to:

  • Report to the building’s main office and receive permission to remain on school/District property.
  • Sign a Visitor’s Log (i.e., provide the date, visitor’s name, signature, purpose for the visit and time of arrival).
  • Present identification for electronic scanning and verification the visitor is not on the National Sex Offender Registry.
  • Obtain and wear a visitor lanyard and/or adhesive badge.
  • The office staff shall record the badge number in the Visitor’s Log or electronically via the screening process.
  • In accordance with District procedures, the visitor shall wear the visitor lanyard / adhesive badge at all times while in the building.
  • Return visitor lanyard /adhesive badge to the main office and indicate time of departure in the Visitor’s Log and /or electronically.
  • The office staff member shall sign his/her initials in the Visitor’s Log verifying that the visitor lanyard badge was returned.

On occasions when large groups are invited onto school/District property visitors are not required to sign in but must follow school/District official’s instructions.

Any staff member may request identification from any person on school/District property. Refusal to provide such information is a criminal act. Persons on school/District property without permission will be directed to leave and may be subject to criminal prosecution.

Visitor access to classrooms and personnel will be permitted in limited situations. The guidelines apply to access requested by the parent/guardian of a student receiving special education services, or being evaluated for eligibility, an independent educational evaluator, or a qualified professional retained by or on behalf of a parent/guardian or child. Visitors will be afforded reasonable access to educational facilities, personnel, classrooms, and buildings and to the child. To minimize disruption, reasonable access means that the parent(s)/guardian(s) or qualified professional retained by or on behalf of a parent/guardian or child is allowed access once per school quarter for up to one hour or one class period. A visitor may request the authorized administrator to grant longer or additional observations based on individual circumstances and provide any supporting documentation in support of such a request. The administrator may grant, deny or modify the request and the administrator’s decision shall be final.

Prior to visiting a school, school building, or school facility, a visitor must complete the District’s form, Request to Access Classroom(s) or Personnel for Special Education Evaluation and/or Observation Purposes, prior to the visit and submitted to the principal. The form may be acquired from the Principal or Educational Services Department. The Building Principal or designee will attempt to arrange the visit at times that are mutually agreeable. The principal or designee will accompany any visitor for the duration of the visit, including during any interviews of staff members. For more information, contact the Building Principal and/or Educational Services Department (847-593-4335).

Scheduling Meetings

Any person wishing to confer with a staff member should contact that individual by telephone or email to schedule an appointment. Conferences with teachers are held, to the extent possible, outside of school hours or during the teacher’s planning/preparation period. All conferences, meetings, and hearings (including but not limited to parent/teacher conferences, special education meetings, discipline hearings, etc.) designed to allow parent and/or student participation should consider the schedules of the parent and student, when possible. No audio or video recordings may be made of a conference, hearing, or meeting by any participant unless otherwise allowed by law. Staff shall notify the principal, prior to scheduled conferences. The principal is responsible for determining the appropriate time and length of any conference.

Observations/Visits

Parents are allowed reasonable requests to visit their child’s classroom or other school settings, only after obtaining permission from the principal. The principal will determine what constitutes a reasonable observation and visitation requests. Random and unannounced visits from parents will not be allowed since this can be disruptive to students and staff. Similarly, observations by outside consultants, therapists, tutors, etc. are not permitted without prior notice and approval by the principal. The principal has the sole responsibility for accepting or denying observation and visitation requests, and for including participation of District personnel in requests approved. As a condition of any observation or visit, the visitor (i.e. parent, relative, consultant, outside therapist, tutor, etc.) must agree to keep strictly confidential all information observed concerning children. Parents of students with disabilities and parents of students who may be eligible for special education are allowed reasonable access to District grounds to observe their child or a program proposed for their child, or to have an independent educational evaluator or qualified professional evaluate their child, in accordance with Section 14-8.02 of the Illinois School Code and the District’s visitation policies, rules and regulations.

Conduct of Individuals

All staff, parents, students, and visitors on school/District property or attending an event are expected to demonstrate mutual respect, civility, and orderly conduct in accordance with Board of Education Policy 8.30, Visitors to and Conduct on School Property. Parents, students, and visitors are prohibited from: harassing, belittling, or otherwise intimidating staff through either verbal or written means; unreasonable requests by a parent for meetings with staff members or observations; observing a classroom or other school setting without prior permission; and unreasonable communications (verbal or written).Similarly, staff is prohibited from harassing, belittling or otherwise intimidating parents and students (verbal or written).

A parent of a student who is a sex offender, with prior approval by the principal and supervision by a designated certificated employee, may attend a conference at the school to discuss their child’s educational performance and services. A sex offender who fails to follow proper procedures before entry onto school property or buildings will be reported immediately to law enforcement authorities.

Any person who engages in conduct prohibited by District policy may be ejected from school/District property and subject to be denied admission to school events or meetings for up to one calendar year. The individual may request a hearing before the Board of Education.

Those with concerns related to the conduct of individuals should address their concerns to the school principal, Superintendent or designee.



Interscholastic Athletics

Students must obtain written permission and must sign the Interscholastic Agreement Form before they can participate in interscholastic athletics. Students who participate in interscholastic athletic programs, or cheerleaders who attend away games as part of an interscholastic activity, (including tryouts, regularly scheduled games, matches, or meets), must have a medical examination form completed by a licensed physician, an advanced practice nurse, or a physician assistant. The form expires at the end of one calendar year (from the date of the physical examination). No students may participate in any part of the season if the form has expired.  The expense of the physical examination shall be the responsibility of the parent or guardian of the student.

The district has developed a conduct code for all participants in extracurricular activities consistent with School Board policy.  Participants in extracurricular activities must abide by the conduct code for the activity and Board policy 7:190, Student Behavior. All coaches and sponsors of extracurricular activities shall annually review the conduct code with participants and provide participants with a copy.
Student participation in Board of Education ­approved extracurricular athletic activities is contingent upon students attaining the following academic standards. A student must not have more than one F or two D’s in order to be eligible for game participation. The academic progress of student athletes will be evaluated on a weekly basis. When ineligible, student athletes may be required to attend all practices and games, unless participating in academic support sessions, but will not be allowed to participate in games. If ineligibility occurs for three weeks during the season, the student athlete will be dismissed from the team in an effort to concentrate on academics. The Superintendent or designee is authorized to impose additional requirements for a student to participate in extracurricular athletics, provided the requirement(s) comply with Board policy 7:10, Equal Educational Opportunities, and shall maintain the necessary records to ensure student compliance with this policy.

 

 


Student Accident Insurance

The District does not provide health or accident insurance for students. Insurance coverage is not required by the school district except as indicated above; however, the purchase of such protection is strongly recommended. Student accident insurance information from a reputable insurance company is mailed to the parent in August each year. District 59 acts only in a service capacity between parents and the insurance company. If parents decide to purchase this insurance, it is suggested they enroll promptly in the program in order to minimize any delays in coverage.


Videotaping/Photographing Of Students

District staff may take video and/or photographs of students during classroom, regular school and extracurricular activities for instructional, discipline, educational, and informational purposes. The video and photographs shall not be used by the School District for commercial purposes or for monetary gain. The contents of such videos or photographs may be student records and may be subject to District policy and procedure concerning school student records.

Written release is not required for District staff to video or photograph a student in the classroom or during regular school activities. Photographs or videos that do not feature your student but where your student appears in the background may be released or published without written release. Written release is likewise not required for the District’s or news media’s video or photographing students participating in extracurricular activities, which by their very nature involve exposure to the public, such as athletic events and theatrical productions.

Students will not be videoed in the classroom or during regular school activities or photographed by non-School District employees unless authorized by the Superintendent or Superintendent’s designee, which authorization will only be provided where the student’s parents or guardians have given prior written consent.

Security Cameras

As part of the District’s ongoing efforts to provide a safe and nurturing environment for our students and staff, the District has placed passive security cameras in public areas outside of all District elementary schools and both inside and outside of our junior high schools. The following outlines the purpose of the security cameras:

  • Providing a deterrent for inappropriate behavior by students.
  • Provide information to assist the investigation into student misconduct.
  • Provide information for managing, preventing, and disciplining inappropriate student behavior.
  • Provide information to assist in the prevention of student violence, bullying, and vandalism.
  • Providing a deterrent to and assist in the investigation of building vandalism.

Assignment of Staff, Materials, and Equipment

The Board of Education assigns all professional and nonprofessional staff to buildings in a manner that assures the equivalence of personnel in all buildings. In addition, all buildings in the District are supplied with educational materials, equipment, and supplies in an equivalent manner.


Freedom of Information Act

It is the policy of the Board of Education of Community Consolidated School District 59 to make its public records available for inspection during normal business hours Monday through Friday, except on holidays. Records may be inspected and copied at the School District 59 Administration Center. Detailed information concerning the public’s rights under the Freedom of Information Act is available on the District’s website: www.ccsd59.org.

All requests for records should be addressed to Chief FOIA Officer as follows:

Kelley Zerfahs, Chief FOIA Officer
Community Consolidated School District 59
2123 S. Arlington Heights Road
Arlington Heights, IL 60005
Email: [email protected]


Facilities

It has been the policy of School District 59 to allow for the use of school facilities to community groups during non-school hours. Groups interested in using school facilities may call Business Services Executive Assistant at the Administration Center (847-593-4345). All interested parties must complete a Building Use application and are subject to Board Policy and regulations. Applications are available at the District website (www.ccsd59.org).


The Pledge of Allegiance

Pursuant to Section 5/27-3 of the Illinois School Code, School District 59 students recite the Pledge of Allegiance each school day.


Access to Electronic Networks

Electronic networks, including the Internet, are a part of the District’s instructional program.

For the purposes of Board Policy 6.235, Access to Electronic Networks, and its accompanying procedures, individual School Board members and administrative staff members shall be treated like teachers and the term electronic network shall include all information accessed by Internet sites, E-Mail, on-line services, bulletin board systems and local services.

The electronic network is part of the District’s curriculum and is not a public forum for general use. Consequently, the network may be used solely for educational purposes and school-related business and functions. When used as part of the curriculum, the electronic network shall (1) be directly related to the curriculum adopted by the District as well as the varied instructional needs, learning styles, abilities, and developmental levels of the students and (2) comply with the selection criteria for instructional materials and library-media center materials. As required by federal law and Board Policy 6.60-Curriculum Content, students will be educated about appropriate online behavior, including but not limited to (1) interacting with other individuals on social networking websites and in chat rooms, and (2) cyber-bullying awareness and response.

All network users must maintain the confidentiality of student records. Reasonable measures to protect against unreasonable access shall be taken before confidential student information is loaded onto the network. Staff and students have no expectation of privacy in their use of the District’s network. Electronic communications and downloaded material may be monitored or read by school officials.

No Expectation of Privacy

All information or files created, placed, transmitted, or received through the District’s computer network may be opened, reviewed, copied and used by school officials and/or their designees at any time they deem appropriate in connection with the protection of the network, the application or enforcement of any school policy or suspected violations of the law. There are no expectations of privacy with respect to any such information or documents, except as may be provided by applicable law governing the privacy of student records and information.

Internet Safety

Technology protection measures shall be used on each District computer with Internet access. They shall include a filtering device that protects against access by both adults and minors to visual depictions that are: (1) obscene, (2) pornographic, or (3) harmful or inappropriate for students, as defined by federal law and as determined by the Superintendent or designee. The Superintendent or designee shall enforce the use of such filtering devices. An administrator, supervisor, or other authorized person may disable the filtering device for bona fide research or other lawful purpose, provided the person receives prior permission from the Superintendent or system administrator.

The Superintendent or designee has included measures in its Board policy and procedures that address the following:

  1. Ensure staff supervision of student access to online electronic networks,
  2. Restrict student access to inappropriate matters as well as restricting access to harmful materials,
  3. Use safeguards to protect student and staff privacy, safety, and security when using electronic communications,
  4. Restrict unauthorized access, including “hacking” and other unlawful activities, and
  5. Restrict unauthorized disclosure, use, and dissemination of personal identification information, such as, names and addresses.

Authorization for Electronic Network Access

Parents are required to authorize their student’s use of the District’s electronic network and the Internet. The authorization must be renewed annually. Each staff member must also sign and agree to abide by the District’s Authorization for Electronic Network Access as a condition for using the District’s electronic network. The failure of any student or staff member to follow the terms of the Authorization for Electronic Network Access, this policy, or its accompanying procedures will result in the loss of privileges or other disciplinary action, up to and including discharge in the case of staff, and suspension and/or expulsion in the case of students. Illegal use of the District’s computers will result in referral to law enforcement agencies.

Terms and Conditions for Use of Electronic Network

1. Acceptable Use – Access to the District’s electronic network must be for the purpose of education or research, and be consistent with the educational objectives of the District.

2. Privileges – The use of the District’s electronic network is a privilege, not a right, and inappropriate use will result in a cancellation of those privileges and/or other disciplinary action, including dismissal (in the case of staff) and suspension and expulsion (in the case of students) or other action deemed appropriate under the District’s discipline policies. The building principal and/or system administrator will make all decisions regarding whether or not a user has violated the Authorization and may deny, revoke, or suspend access at any time; his or her decision is appealable to the Superintendent whose decision is final

3. Individual Responsibilities – It is the responsibility of each individual to recognize and honor the intellectual property of others.

  • It is the responsibility of each individual to be aware of the potential for and possible effects of manipulating electronic information: to understand the interchangeable nature of electronic information; and to verify the integrity and authenticity, and assure the security of information that he or she compiles or uses.
  • Each individual is responsible to all other citizens in the school community; to respect and value the rights of privacy for all; to recognize and respect the diversity of the population and opinion in the community; to behave ethically; and to comply with local, state, and federal regulations regarding the use of information sources.
  • Each individual is responsible to the school community as a whole to understand their information technology resources which are available, to recognize that other members of the community share the same resources, and to refrain from acts that waste resources or prevent others from using them.
  • Each individual is responsible for using the resources in an effective manner. To this end, it is expected that staff will become knowledgeable through District sponsored training and identified instructional materials of the programs needed to access and use the Internet

4. Unacceptable Use – The user is responsible for his or her actions and activities involving the network. Some examples of unacceptable uses are:

  • Using the network for any illegal activity, including violation of copyright or other contracts, or transmitting any material in violation of any U.S., State, or local regulation or District policy;
  • Illegal downloading of software, where it is a violation of copyright laws;
  • Downloading copyrighted material for other than personal use;
  • Using the network for private financial or commercial gain;
  • Wasting resources, such as file space. When the System Administrator believes that a user may be wasting resources, he or she will consult with the user to discuss the concern and whether the user’s legitimate needs can be met in a more efficient manner. The System Administrator will deny, revoke, or suspend access only if the user persists in wasteful use of resources after such notification;
  • Gaining unauthorized access to resources or entities or other attempts to circumvent security measures or remove hardware/software, networks, information, or communication devices from the District or other network;
  • Invading the privacy of individuals;
  • Communications with District or outside users for non-educational purposes;
  • Communications that represent personal views as those of the District or that could be interpreted as such;
  • Use of another user’s account or password unless each such use has been specifically authorized by the holder of the account or password and, in the case of students, by a supervising staff member;
  • Posting material authorized or created by another without his/her consent;
  • Posting anonymous messages;
  • Forgery of e-mail messages;
  • Using the network for commercial, private advertising, or political lobbying;
  • Submitting, posting, publishing, or displaying any defamatory, inaccurate, abusive, obscene, profane, sexually oriented, threatening, racially offensive, harassing, or illegal material;
  • Engage in acts of cyber-bullying. For purposes of this policy, “cyber-bullying” is defined as the use of electronic communication, including e-mail, instant messaging, chat rooms, pagers, cell phones, and other forms of information technology, to deliberately harass, threaten, or intimidate someone. Cyberbullying can include, but is not limited to, acts such as making threats, sending provocative insults, using racial/ethnic slurs, or attempting to infect a victim’s computer with a virus, and sexting.
  • Knowingly accessing obscene, pornographic, or material instructing on the use of violence or weaponry. “Knowingly accessing” includes continued use of material restricted even though inadvertently accessed;
  • Interference with, or the disruption of, Network use by other users; creation and/or propagation of unsolicited advertising, political lobbying, chain letters, pyramid schemes, computer worms, viruses, or other vandalism. Vandalism includes any attempt to harm or destroy data of another user, the Internet, the District’s Network or any other network. This includes, but is not limited to, uploading, downloading, creation or knowing transmission of computer viruses. If a user is uncertain whether his or her conduct is permissible, he or she should contact the Systems Administrator; and
  • Using the network while access privileges are suspended or revoked.

5. Network Etiquette – The user is expected to abide by the generally accepted rules of network etiquette. These include, but are not limited to, the following:

  • Be polite. Do not become abusive in messages to others.
  • Use appropriate language. Do not swear or use vulgarities or any other inappropriate language.
  • Do not reveal the personal addresses or telephone numbers of students or colleagues.
  • Recognize that electronic mail (E-mail) is not private. People who operate the system have access to all mail. Messages relating to or in support of illegal activities may be reported to the authorities.
  • Do not use the network in any way that would intentionally disrupt its use by other users.
  • Consider all communications and information accessible via the network to be public property.

6. No Warranties – School District 59 makes no warranties of any kind, whether expressed or implied, for the service it is providing. The District will not be responsible for any damages the user suffers. This includes loss of data resulting from delays, non-deliveries, missed deliveries, or service interruptions caused by its negligence or the user’s errors or omissions. Use of any information obtained via the Internet is at the user’s own risk. The District specifically denies any responsibility for the accuracy or quality of information obtained through its services.

7. Indemnification – The user agrees to indemnify the School District for any losses, costs, or damages, including reasonable attorney fees, incurred by the District relating to, or arising out of, any intentional violation of these procedures.

8. Security – Network security is a high priority. If the user can identify a security problem on the Internet, the user must notify the system administrator or Building Principal. Do not demonstrate the problem to other users. Keep the user’s account and password confidential. Do not use another individual’s account without written permission from that individual. Attempts to log-on to the Internet as a system administrator will result in cancellation of user privileges. Any user identified as a security risk may be denied access to the network.

9. Vandalism – Vandalism will result in cancellation of privileges and other disciplinary action. Vandalism is defined as any malicious attempt to harm or destroy data of another user, the Internet, or any other network. This includes, but is not limited to, the intentional uploading or creation of computer viruses.

10. Telephone Charges – The District assumes no responsibility for any unauthorized charges or fees, including telephone charges, long-distance charges, per-minute surcharges, and/or equipment or line costs.

11. Copyright Web Publishing Rules – Copyright law and District policy prohibit the re-publishing of text or graphics found on the Web or on District web sites or file servers without explicit written permission.

  • The absence of a copyright notice may not be interpreted as permission to copy the materials. Only the copyright owner may provide the permission. The manager of the Web site displaying the material may not be considered a source of permission.
  • The “fair use” rules governing student reports in classrooms are less stringent and permit limited use of graphics and text.
  • Student work may only be published if there is a written permission from both the parent/guardian and student.

Use of Electronic Mail

  • The District’s electronic mail system and its constituent software, hardware, and data files are owned and controlled by the School District.
  • The School District provides e-mail to aid students and staff members in fulfilling their duties and responsibilities, and as an education tool.
  • Electronic mail is not private. The District reserves the right to access and disclose the contents of any account on its system, without prior notice or permission from the account’s user. Electronic mail messages containing illegal or other information in violation of Board Policy will be reported to the appropriate official immediately. Unauthorized access by any student or staff member to an electronic mail account is strictly prohibited.
  • Each person should use the same degree of care in drafting an electronic mail message as would be put into a written memorandum or document. Nothing should be transmitted in an e-mail message that would be inappropriate in a letter or memorandum.
  • Electronic messages transmitted via the School District’s Internet gateway carry with them an identification of the user’s Internet “domain.” This domain name is a registered domain name and identifies the author as being with the School District. Great care should be taken, therefore, in the composition of such messages and how such messages might reflect on the name and reputation of this School District. Users will be held personally responsible for the content of any and all electronic mail messages transmitted to external recipients.
  • Any message received from an unknown sender via the Internet should either be immediately deleted or forwarded to the system administrator. Downloading any file attached to any Internet-based message is prohibited unless the user is certain of that message’s authenticity and the nature of the file so transmitted.
  • All e-mail messages must conform to the acceptable use policy for the Network.
  • Use of the School District’s electronic mail system constitutes consent to these regulations.

Electronic Networks – Web Publishing Guidelines


General Requirements
All material published on the District Web site must have educational value and/or support the District guidelines, goals, and policies. Material appropriate for Web publishing includes information about the District and its Board Members, agendas, policies, appropriate administrative procedures, Department activities or services, schools, teachers or classes, student projects, and student extracurricular organizations.

All content published on the District Web site must:

  1. Comply with all State and federal law concerning copyright, intellectual property rights, and legal uses of network computers.
  2. Comply with Board policies, administrative procedures, the Board of Education Web Publishing Guidelines, AR: 6235 R-6, and other District guidelines provided for specific levels of publishing. This specifically includes the Board’s Access to Electronic Networks policy and the District’s procedures on Acceptable Use of Electronic Networks.
  3. Comply with the publishing expectations listed below.

Material that fails to meet the Web-Publishing Guidelines or is in violation of Board Policy and/or procedures shall not be published on the District Web site. The District reserves the right to remove any material in violation of its policy or procedures. Failure to follow the Web Publishing Guidelines or Board policy and/or procedures may result in loss of privileges, disciplinary action, and/or appropriate legal action.

Protecting Student and Staff Privacy

Personal information concerning students or staff members, including home addresses and telephone numbers, shall not be published on District Web pages.

A student’s last name, last name initial, and grade level shall not be published on District Web pages without permission from the student’s parents/guardians. In addition, student records shall not be disclosed. In special circumstances (e.g., where accolades are warranted), the sponsoring staff member should contact the Building Principal who may seek permission from the student’s parents/guardians.


Uniform Grievance Procedure

A student, parent/guardian, employee, or community member should notify any District Complaint Manager if he or she believes that the School Board, its employees, or agents have violated his or her rights guaranteed by the State or federal Constitution, State or federal statute, rule or regulation, or Board policy, or have a complaint regarding any one of the following:

  1. Title II of the Americans with Disabilities Act
  2. Title IX of the Education Amendments of 1972
  3. Section 504 of the Rehabilitation Act of 1973
  4. Title VI of the Civil Rights Act, 42 U.S.C. §2000d et seq.
  5. Equal Employment Opportunities Act (Title VII of the Civil Rights Act), U.S.C. §2000e et seq.
  6. Sexual harassment (Illinois Human Rights Act, Title VII of the Civil Rights Act of 1964, and Title IX of the Education Amendments of 1972)
  7. Bullying, 105 ILCS 5/27-23.7
  8. Misuse of funds received for services to improve educational opportunities for educationally disadvantaged or deprived children
  9. Curriculum, instructional materials, and/or programs
  10. Victims’ Economic Security and Safety Act, 820 ILCS 180
  11. Illinois Equal Pay Act of 2003, 820 ILCS 112
  12. Provision of services to homeless students
  13. Illinois Whistleblower Act, 740 ILCS 174/
  14. Misuse of genetic information (Illinois Genetic Information Privacy Act (GIPA), 410 ILCS 513/ and Titles I and II of the Genetic Information Nondiscrimination Act (GINA), l42 U.S.C. §2000ff et seq.)
  15. Employee Credit Privacy Act, 820 ILCS 70/

The Complaint Manager will attempt to resolve complaints without resorting to this grievance procedure and, if a complaint is filed, to address the complaint promptly and equitably. The right of a person to prompt and equitable resolution of a complaint filed hereunder shall not be impaired by the person’s pursuit of other remedies. Use of this grievance procedure is not a prerequisite to the pursuit of other remedies and use of this grievance procedure does not extend any filing deadline related to the pursuit of other remedies. All deadlines under this procedure may be extended by the Complaint Manager as he or she deems appropriate. As used in this policy, “school business days” means days on which the District’s main office is open.

1. Filing a Complaint

A person (hereinafter Complainant) who wishes to avail him or herself of this grievance procedure may do so by filing a complaint with any District Complaint Manager. The Complainant shall not be required to file a complaint with a particular Complaint Manager and may request a Complaint Manager of the same gender. The Complaint Manager may request the Complainant to provide a written statement regarding the nature of the complaint or require a meeting with a student’s parent(s)/guardian(s). The Complaint Manager shall assist the Complainant as needed.

2. Investigation

The Complaint Manager will investigate the complaint or appoint a qualified person to undertake the investigation on his or her behalf. If the Complainant is a student under 18 years of age, the Complaint Manager will notify his or her parent(s)/guardian(s) that they may attend any investigatory meetings in which their child is involved.

The complaint and identity of the Complainant will not be disclosed except: (1) as required by law, this policy, or (2) as necessary to fully investigate the complaint, or (3) as authorized by the Complainant. The identity of any student witnesses will not be disclosed except: (1) as required by law or any collective bargaining agreement, or (2) as necessary to fully investigate the complaint, or (3) as authorized by the parent/guardian of the student witness, or by the student if the student is 18 years of age or older.

Within 30 school business days of the date the complaint was filed, the Complaint Manager shall file a written report of his or her findings with the Superintendent. The Complaint Manager may request an extension of time which may be approved by the Superintendent. If a complaint of sexual harassment contains allegations involving the Superintendent, the written report shall be filed with the Board, which will make a decision in accordance with the following section of this policy. The Superintendent will keep the Board informed of all complaints.

3. Decision and Appeal

Within 5 school business days after receiving the Complaint Manager’s report, the Superintendent shall mail his or her written decision to the Complainant by U.S. mail, first class, as well as to the Complaint Manager.

Within 10 school business days after receiving the Superintendent’s decision, the Complainant may appeal the decision to the Board by making a written request to the Complaint Manager. The Complaint Manager shall promptly forward all materials relative to the complaint and appeal to the Board. Within 30 school business days, the Board shall affirm, reverse, or amend the Superintendent’s decision or direct the Superintendent to gather additional information. Within 5 school business days of the Board’s decision, the Superintendent shall inform the Complainant of the Board’s action.

This grievance procedure shall not be construed to create an independent right to a hearing before the Superintendent or Board. The failure to strictly follow the timelines in this grievance procedure shall not prejudice any party.

Appointing Nondiscrimination Coordinator and Complaint Managers

The Superintendent shall appoint a Nondiscrimination Coordinator to manage the District’s efforts to provide equal opportunity employment and educational opportunities and prohibit the harassment of employees, students, and others.

The Superintendent shall appoint at least one Complaint Manager to administer the complaint process in this policy. If possible, the Superintendent will appoint 2 Complaint Managers, one of each gender. The District’s Nondiscrimination Coordinator may be appointed as one of the Complaint Managers.

Complaint Managers:

Mr. Tom Luedloff and Mrs. Kelley Zerfahs Community Consolidated School District 59 2123 S. Arlington Heights Road Arlington Heights, Illinois 60005

Materials Safety Data Sheets (MSDS)

Each school maintains a folder of safety data sheets covering all toxic materials used within a building. Parents or guardians interested in reviewing this information should contact their child’s building principal.


Federal Asbestos Program

In accordance with the U.S. E.P.A. Asbestos Hazard Emergency Response Act (AHERA) and the Illinois Asbestos Abatement Act & Rules and Regulations, inspections and management plans have been made for all School District 59 buildings concerning materials containing asbestos. A copy of these documents may be examined at the Administration Center and at each school office.


Pesticide Application

The Illinois legislature amended the Structural Pest Control Act and Illinois Pesticide Act, affecting how pests, mice, ants, etc., are controlled in schools.

The amendments affect District 59 schools in two ways: 1) All Illinois schools are required to adopt a pest control process called Integrated Pest Management or IPM, and 2) schools are required to notify staff, students and parents prior to certain types of pest control applications.

Integrated Pest Management emphasizes inspection and communication with the school administration. The focus of the program is to identify and eliminate conditions in the school that could cause pests to be a problem. Applications of pest control materials are made only when necessary to eliminate a pest problem.

Regular spraying is not part of the program.

If it becomes necessary to use any pest control products other than traps or baits, notice will be posted two business days prior to the application. The only exception to the two-day notice would be if there is an immediate threat to health or property. In that case, notice will be posted as soon as practicable.

 


Gift Ban/Ethics Act

In accordance with law, gifts other than those of nominal value are prohibited to Board of Education members and District staff, with certain exceptions. The restrictions and exceptions applicable to such gifts are more fully outlined in Board Policies 2.105 and 5.120.


Complaints About Curriculum, Instructional Materials, and Programs

Persons with complaints about curriculum, instructional materials, and programs should complete a curriculum objection form and use the Uniform Grievance Procedure. A parent/guardian may request that his/her child be exempt from using a particular instructional material or program by completing a curriculum objection form.


Teacher Quality

The District employs highly qualified teachers. Teachers are generally considered to be highly qualified if they: (a) have a bachelor’s degree; (b) have full State licensure according to criteria adopted by the Illinois State Board of Education (ISBE); and (c) have demonstrated subject matter competence in the area(s) taught according to criteria adopted by ISBE. Parents may obtain information about their child’s teacher’s licensure by checking the public search portal on the Illinois State Board of Education website at www.isbe.net clicking ELIS. Please contact Cindy Pullen in Human Resources if you need assistance or would like further information.


Parent Involvement

School District 59 encourages parent involvement and offers opportunities for parents to become involved in their child’s education at all of its schools. Parents may obtain information regarding opportunities for involvement with their child’s education from their school’s building principal (or other designee).


Title I Parental Involvement

The District shall maintain programs, activities and procedures for the involvement of parents/guardians of students receiving Title I services. An annual meeting of a Title I Advisory Board including Title I parents shall be held to explain the Title I program and clarify the role of the parent, student, and school in improving the student’s academic performance. This advisory board shall provide input and guide future directions of the Title I program.

Return to Index

Pupil Rights Amendment

Surveys
Third-Party Student Surveys and Questionnaires

Third party student surveys and questionnaires are those that are created by a person or entity other than a District official, staff member, or student. Third party student surveys and questionnaires shall be administered at the discretion of the Superintendent and only when they serve to advance the District’s educational objectives. Notice will be provided to parents prior to the administration of third party surveys or questionnaires and parents will, upon their request, be permitted to inspect the survey or questionnaire within a reasonable time of their request.

Surveys Requesting Personal Information

No student shall be required, as part of any applicable program, to submit to a District or third-party survey, analysis or evaluation that reveals the following information without prior written consent of his/her parent guardian:

  • Political affiliations or beliefs of the student or his/her parent/guardian;
  • Mental or psychological problems of a student or his/her family;
  • Behavior or attitudes about sex;
  • Illegal, anti-social, self-incriminating, or demeaning behavior;
  • Critical appraisals of other individuals with whom students have close family relationships;
  • Legally recognized privileged or analogous relationships, such as those with lawyers, physicians, and ministers;
  • Religious practices, affiliations or beliefs of the student or his/her parents/guardians; or
  • Income (other than required to determine eligibility for participation in a program or for receiving financial assistance under such program)

School staff shall not disclose the identity of any student who, upon written consent of the parent/guardian, completes any survey or evaluation regarding the above items. Notice will be provided to parents prior to the administration of surveys or questionnaires concerning the above information and parents, upon their request, will be permitted to inspect the survey or questionnaire within a reasonable time of their request.


School Crisis Plan

Each building maintains a School Crisis Plan that includes procedures for a number of emergency situations including a classroom/school lockdown and safe and secure procedures. Please contact your building principal if you have questions about this guide.


Severe Weather and Shelter in PLace Drills

Each school has a written plan to be used during practice drills and in the event of severe weather or when a tornado watch or warning is issued. Drills are held a minimum of one time per year.


Fire Safety and Bus Evacuation Drills

On a regular basis throughout a school year, children and staff conduct fire safety and bus evacuation drills. Specific procedures are in place at each school to address safety concerns related to both areas. Please contact your child’s building principal for more information about fire safety and bus evacuation drills.

 


Community Awareness of Potential Sex Offenders

The District has Board of Education policies and procedures in place to prevent sex offenders from working in schools. All persons recommended for employment must undergo a criminal background check and fingerprinting prior to being allowed to work in our school district. In addition, the school district is now required by law to inform parents about the availability of information concerning sex offenders at the start of each school year.

Parents can access information at the Statewide Sex Offender Database (a/k/a Sex Offender Registry), at www.isp.state.il.us/sor/. Persons required to register as Sex Offenders are persons who have been charged of an offense listed in Illinois Compiled Statutes 730ILCS 150/2(B) when such charge results in one of the following:

  • A conviction for the commission of the offense or attempt to commit the offense,
  • A finding of not guilty by reason of insanity of committing the offense or attempting to commit the offense, or
  • A finding not resulting in an acquittal at a hearing for the alleged commission or attempted commission of the offense.

The Sex Offender Registry was created in response to the Illinois Legislature’s determination to facilitate access to publicly available information about sex offenders. All requests for additional information about sex offenders and the Sex Offender Database should be addressed with local law enforcement officials.


Emergency School Closings

During the course of the school year, it is sometimes necessary to close all, or one or more, schools due to an emergency. Inclement weather is usually the major cause of school closings; however, other emergencies such as power failures, heating problems, water problems, etc. could occur at any time causing the closing of one or more schools.

When a determination is made that a school or schools should be closed to protect the health or safety of students, the information will be recorded on the District autophone (847-593-4300), will be sent via automated phone and email message to parents, and will be announced on major radio and television stations, and displayed on the Emergency Closing Center website (www.emergencyclosingcenter.com). The following stations will be notified to announce emergency closing information:

AM Radio

  • WGN 720
  • WBBM 78

Television

  • FOX NETWORK 32 (Cable 12)
  • WGN 9
  • NBC 5
  • WBBM 2
  • ABC 7

Please also check the District 59 website at www.ccsd59.org.

District 59 makes every attempt to open and keep open each of its schools if this can be accomplished without risking the safety of students and employees. The ultimate decision to send a child to school during inclement weather belongs to the parent. The parent needs to make the final determination as to whether or not it is too cold, windy, and/or snowy for their child to travel to and from school.

Parents are urged to discuss with their children personal situations, such as school closings or early dismissal from school, and what emergency measures should be followed.

Should you have any questions about emergency school closings, please contact your school’s principal or call 847-593-4300.


Emergency Preparedness

Student safety is our school district’s top priority. In addition to physical safety, the District is concerned with students’ emotional well-being and will help students cope with an emergency or disaster and its aftermath. The following outlines emergency and disaster response plans.

Safety Plans

The District has plans for all four phases of emergency and disaster management:

  1. Preparedness – planning for an emergency or disaster event;
  2. Response – planned response to an emergency or disaster event;
  3. Recovery – the process of returning to normal operations; and
  4. Mitigation – steps taken to minimize the effects of an emergency or disaster.

These phases are covered in the School Crisis Plan. In addition, each school has a School Crisis Team to assist in the event of an emergency situation.

Communications

The District monitors the Homeland Security Office and other emergency preparedness resources. The District will disseminate emergency information via its website and through the media.

Emergency Responses

Emergency responses will depend on the circumstances and may include evacuation or lockdown. For evacuation purposes, each school has at least one off-campus site where students and staff assemble to be accounted for and temporarily housed. If the threat is chemical or biological in nature, to avoid contamination, we may ask that no one enter, or leave, the building until it is safe to do so.

In the event a school is evacuated, the school will attempt to notify parents/guardians at the home and/or emergency telephone numbers on student registration cards. The school will also notify news media and place the information on the District’s website: http://www.CCSD59.org


School Visitation Rights

The Illinois School Visitation Rights Act is intended to permit employed parents and guardians who are unable to meet with educators because of a work conflict the right to an allotment of time during the school year to attend necessary educational or behavior conferences at the school their children attend.

Under the Act, an employer must grant parent/employees leave of up to a total of 8 hours during any school year, no more than 4 hours of which may be taken on any given day, to attend school conferences or classroom activities related to the parent’s/employee’s child if the conference or activity cannot be scheduled during non-work hours. However, no leave may be taken by a parent/employee unless the parent/employee has exhausted all accrued vacation leave, personal leave, compensatory leave and other leave which may be granted, exclusive of sick and disability leave.

Before arranging attendance at the conference or activity, a parent/employee must provide the employer with a written request for leave at least seven (7) days in advance of the time the parent/employee is required to use the visitation right. In an emergency situation, no more than 24 hours’ notice shall be required. Therefore, our schools should provide parents with a written request for attendance at the conference when they need to obtain a leave under this Act. This request should indicate that other times that would not conflict with the parent/employee work schedule are not available.

For regularly scheduled, non-emergency visitations, schools shall make time available for visitation during both regular school hours and evening hours.

Upon completion of school visitation by a parent or guardian, the school administrator shall provide the parent or guardian documentation of the school visitation.


Visitors/Access to Schools

All visitors to school property are required to:

  • Report to the building’s main office and receive permission to remain on school/District property.
  • Sign a Visitor’s Log (i.e., provide the date, visitor’s name, signature, purpose for the visit and time of arrival).
  • Present identification for electronic scanning and verification the visitor is not on the National Sex Offender Registry.
  • Obtain and wear a visitor lanyard and/or adhesive badge.
  • The office staff shall record the badge number in the Visitor’s Log or electronically via the screening process.
  • In accordance with District procedures, the visitor shall wear the visitor lanyard / adhesive badge at all times while in the building.
  • Return visitor lanyard /adhesive badge to the main office and indicate time of departure in the Visitor’s Log and /or electronically.
  • The office staff member shall sign his/her initials in the Visitor’s Log verifying that the visitor lanyard badge was returned.

On occasions when large groups are invited onto school/District property visitors are not required to sign in but must follow school/District official’s instructions.

Any staff member may request identification from any person on school/District property. Refusal to provide such information is a criminal act. Persons on school/District property without permission will be directed to leave and may be subject to criminal prosecution.

Visitor access to classrooms and personnel will be permitted in limited situations. The guidelines apply to access requested by the parent/guardian of a student receiving special education services, or being evaluated for eligibility, an independent educational evaluator, or a qualified professional retained by or on behalf of a parent/guardian or child. Visitors will be afforded reasonable access to educational facilities, personnel, classrooms, and buildings and to the child. To minimize disruption, reasonable access means that the parent(s)/guardian(s) or qualified professional retained by or on behalf of a parent/guardian or child is allowed access once per school quarter for up to one hour or one class period. A visitor may request the authorized administrator to grant longer or additional observations based on individual circumstances and provide any supporting documentation in support of such a request. The administrator may grant, deny or modify the request and the administrator’s decision shall be final.

Prior to visiting a school, school building, or school facility, a visitor must complete the District’s form, Request to Access Classroom(s) or Personnel for Special Education Evaluation and/or Observation Purposes, prior to the visit and submitted to the principal. The form may be acquired from the Principal or Educational Services Department. The Building Principal or designee will attempt to arrange the visit at times that are mutually agreeable. The principal or designee will accompany any visitor for the duration of the visit, including during any interviews of staff members. For more information, contact the Building Principal and/or Educational Services Department (847-593-4335).

Scheduling Meetings

Any person wishing to confer with a staff member should contact that individual by telephone or email to schedule an appointment. Conferences with teachers are held, to the extent possible, outside of school hours or during the teacher’s planning/preparation period. All conferences, meetings, and hearings (including but not limited to parent/teacher conferences, special education meetings, discipline hearings, etc.) designed to allow parent and/or student participation should consider the schedules of the parent and student, when possible. No audio or video recordings may be made of a conference, hearing, or meeting by any participant unless otherwise allowed by law. Staff shall notify the principal, prior to scheduled conferences. The principal is responsible for determining the appropriate time and length of any conference.

Observations/Visits

Parents are allowed reasonable requests to visit their child’s classroom or other school settings, only after obtaining permission from the principal. The principal will determine what constitutes a reasonable observation and visitation requests. Random and unannounced visits from parents will not be allowed since this can be disruptive to students and staff. Similarly, observations by outside consultants, therapists, tutors, etc. are not permitted without prior notice and approval by the principal. The principal has the sole responsibility for accepting or denying observation and visitation requests, and for including participation of District personnel in requests approved. As a condition of any observation or visit, the visitor (i.e. parent, relative, consultant, outside therapist, tutor, etc.) must agree to keep strictly confidential all information observed concerning children. Parents of students with disabilities and parents of students who may be eligible for special education are allowed reasonable access to District grounds to observe their child or a program proposed for their child, or to have an independent educational evaluator or qualified professional evaluate their child, in accordance with Section 14-8.02 of the Illinois School Code and the District’s visitation policies, rules and regulations.

Conduct of Individuals

All staff, parents, students, and visitors on school/District property or attending an event are expected to demonstrate mutual respect, civility, and orderly conduct in accordance with Board of Education Policy 8.30, Visitors to and Conduct on School Property. Parents, students, and visitors are prohibited from: harassing, belittling, or otherwise intimidating staff through either verbal or written means; unreasonable requests by a parent for meetings with staff members or observations; observing a classroom or other school setting without prior permission; and unreasonable communications (verbal or written).Similarly, staff is prohibited from harassing, belittling or otherwise intimidating parents and students (verbal or written).

A parent of a student who is a sex offender, with prior approval by the principal and supervision by a designated certificated employee, may attend a conference at the school to discuss their child’s educational performance and services. A sex offender who fails to follow proper procedures before entry onto school property or buildings will be reported immediately to law enforcement authorities.

Any person who engages in conduct prohibited by District policy may be ejected from school/District property and subject to be denied admission to school events or meetings for up to one calendar year. The individual may request a hearing before the Board of Education.

Those with concerns related to the conduct of individuals should address their concerns to the school principal, Superintendent or designee.



Interscholastic Athletics

Students must obtain written permission and must sign the Interscholastic Agreement Form before they can participate in interscholastic athletics. Students who participate in interscholastic athletic programs, or cheerleaders who attend away games as part of an interscholastic activity, (including tryouts, regularly scheduled games, matches, or meets), must have a medical examination form completed by a licensed physician, an advanced practice nurse, or a physician assistant. The form expires at the end of one calendar year (from the date of the physical examination). No students may participate in any part of the season if the form has expired.  The expense of the physical examination shall be the responsibility of the parent or guardian of the student.

The district has developed a conduct code for all participants in extracurricular activities consistent with School Board policy.  Participants in extracurricular activities must abide by the conduct code for the activity and Board policy 7:190, Student Behavior. All coaches and sponsors of extracurricular activities shall annually review the conduct code with participants and provide participants with a copy.
Student participation in Board of Education ­approved extracurricular athletic activities is contingent upon students attaining the following academic standards. A student must not have more than one F or two D’s in order to be eligible for game participation. The academic progress of student athletes will be evaluated on a weekly basis. When ineligible, student athletes may be required to attend all practices and games, unless participating in academic support sessions, but will not be allowed to participate in games. If ineligibility occurs for three weeks during the season, the student athlete will be dismissed from the team in an effort to concentrate on academics. The Superintendent or designee is authorized to impose additional requirements for a student to participate in extracurricular athletics, provided the requirement(s) comply with Board policy 7:10, Equal Educational Opportunities, and shall maintain the necessary records to ensure student compliance with this policy.

 

 


Student Accident Insurance

The District does not provide health or accident insurance for students. Insurance coverage is not required by the school district except as indicated above; however, the purchase of such protection is strongly recommended. Student accident insurance information from a reputable insurance company is mailed to the parent in August each year. District 59 acts only in a service capacity between parents and the insurance company. If parents decide to purchase this insurance, it is suggested they enroll promptly in the program in order to minimize any delays in coverage.


Videotaping/Photographing Of Students

District staff may take video and/or photographs of students during classroom, regular school and extracurricular activities for instructional, discipline, educational, and informational purposes. The video and photographs shall not be used by the School District for commercial purposes or for monetary gain. The contents of such videos or photographs may be student records and may be subject to District policy and procedure concerning school student records.

Written release is not required for District staff to video or photograph a student in the classroom or during regular school activities. Photographs or videos that do not feature your student but where your student appears in the background may be released or published without written release. Written release is likewise not required for the District’s or news media’s video or photographing students participating in extracurricular activities, which by their very nature involve exposure to the public, such as athletic events and theatrical productions.

Students will not be videoed in the classroom or during regular school activities or photographed by non-School District employees unless authorized by the Superintendent or Superintendent’s designee, which authorization will only be provided where the student’s parents or guardians have given prior written consent.

Security Cameras

As part of the District’s ongoing efforts to provide a safe and nurturing environment for our students and staff, the District has placed passive security cameras in public areas outside of all District elementary schools and both inside and outside of our junior high schools. The following outlines the purpose of the security cameras:

  • Providing a deterrent for inappropriate behavior by students.
  • Provide information to assist the investigation into student misconduct.
  • Provide information for managing, preventing, and disciplining inappropriate student behavior.
  • Provide information to assist in the prevention of student violence, bullying, and vandalism.
  • Providing a deterrent to and assist in the investigation of building vandalism.

Assignment of Staff, Materials, and Equipment

The Board of Education assigns all professional and nonprofessional staff to buildings in a manner that assures the equivalence of personnel in all buildings. In addition, all buildings in the District are supplied with educational materials, equipment, and supplies in an equivalent manner.


Freedom of Information Act

It is the policy of the Board of Education of Community Consolidated School District 59 to make its public records available for inspection during normal business hours Monday through Friday, except on holidays. Records may be inspected and copied at the School District 59 Administration Center. Detailed information concerning the public’s rights under the Freedom of Information Act is available on the District’s website: www.ccsd59.org.

All requests for records should be addressed to Chief FOIA Officer as follows:

Kelley Zerfahs, Chief FOIA Officer
Community Consolidated School District 59
2123 S. Arlington Heights Road
Arlington Heights, IL 60005
Email: [email protected]


Facilities

It has been the policy of School District 59 to allow for the use of school facilities to community groups during non-school hours. Groups interested in using school facilities may call Business Services Executive Assistant at the Administration Center (847-593-4345). All interested parties must complete a Building Use application and are subject to Board Policy and regulations. Applications are available at the District website (www.ccsd59.org).


The Pledge of Allegiance

Pursuant to Section 5/27-3 of the Illinois School Code, School District 59 students recite the Pledge of Allegiance each school day.


Access to Electronic Networks

Electronic networks, including the Internet, are a part of the District’s instructional program.

For the purposes of Board Policy 6.235, Access to Electronic Networks, and its accompanying procedures, individual School Board members and administrative staff members shall be treated like teachers and the term electronic network shall include all information accessed by Internet sites, E-Mail, on-line services, bulletin board systems and local services.

The electronic network is part of the District’s curriculum and is not a public forum for general use. Consequently, the network may be used solely for educational purposes and school-related business and functions. When used as part of the curriculum, the electronic network shall (1) be directly related to the curriculum adopted by the District as well as the varied instructional needs, learning styles, abilities, and developmental levels of the students and (2) comply with the selection criteria for instructional materials and library-media center materials. As required by federal law and Board Policy 6.60-Curriculum Content, students will be educated about appropriate online behavior, including but not limited to (1) interacting with other individuals on social networking websites and in chat rooms, and (2) cyber-bullying awareness and response.

All network users must maintain the confidentiality of student records. Reasonable measures to protect against unreasonable access shall be taken before confidential student information is loaded onto the network. Staff and students have no expectation of privacy in their use of the District’s network. Electronic communications and downloaded material may be monitored or read by school officials.

No Expectation of Privacy

All information or files created, placed, transmitted, or received through the District’s computer network may be opened, reviewed, copied and used by school officials and/or their designees at any time they deem appropriate in connection with the protection of the network, the application or enforcement of any school policy or suspected violations of the law. There are no expectations of privacy with respect to any such information or documents, except as may be provided by applicable law governing the privacy of student records and information.

Internet Safety

Technology protection measures shall be used on each District computer with Internet access. They shall include a filtering device that protects against access by both adults and minors to visual depictions that are: (1) obscene, (2) pornographic, or (3) harmful or inappropriate for students, as defined by federal law and as determined by the Superintendent or designee. The Superintendent or designee shall enforce the use of such filtering devices. An administrator, supervisor, or other authorized person may disable the filtering device for bona fide research or other lawful purpose, provided the person receives prior permission from the Superintendent or system administrator.

The Superintendent or designee has included measures in its Board policy and procedures that address the following:

  1. Ensure staff supervision of student access to online electronic networks,
  2. Restrict student access to inappropriate matters as well as restricting access to harmful materials,
  3. Use safeguards to protect student and staff privacy, safety, and security when using electronic communications,
  4. Restrict unauthorized access, including “hacking” and other unlawful activities, and
  5. Restrict unauthorized disclosure, use, and dissemination of personal identification information, such as, names and addresses.

Authorization for Electronic Network Access

Parents are required to authorize their student’s use of the District’s electronic network and the Internet. The authorization must be renewed annually. Each staff member must also sign and agree to abide by the District’s Authorization for Electronic Network Access as a condition for using the District’s electronic network. The failure of any student or staff member to follow the terms of the Authorization for Electronic Network Access, this policy, or its accompanying procedures will result in the loss of privileges or other disciplinary action, up to and including discharge in the case of staff, and suspension and/or expulsion in the case of students. Illegal use of the District’s computers will result in referral to law enforcement agencies.

Terms and Conditions for Use of Electronic Network

1. Acceptable Use – Access to the District’s electronic network must be for the purpose of education or research, and be consistent with the educational objectives of the District.

2. Privileges – The use of the District’s electronic network is a privilege, not a right, and inappropriate use will result in a cancellation of those privileges and/or other disciplinary action, including dismissal (in the case of staff) and suspension and expulsion (in the case of students) or other action deemed appropriate under the District’s discipline policies. The building principal and/or system administrator will make all decisions regarding whether or not a user has violated the Authorization and may deny, revoke, or suspend access at any time; his or her decision is appealable to the Superintendent whose decision is final

3. Individual Responsibilities – It is the responsibility of each individual to recognize and honor the intellectual property of others.

  • It is the responsibility of each individual to be aware of the potential for and possible effects of manipulating electronic information: to understand the interchangeable nature of electronic information; and to verify the integrity and authenticity, and assure the security of information that he or she compiles or uses.
  • Each individual is responsible to all other citizens in the school community; to respect and value the rights of privacy for all; to recognize and respect the diversity of the population and opinion in the community; to behave ethically; and to comply with local, state, and federal regulations regarding the use of information sources.
  • Each individual is responsible to the school community as a whole to understand their information technology resources which are available, to recognize that other members of the community share the same resources, and to refrain from acts that waste resources or prevent others from using them.
  • Each individual is responsible for using the resources in an effective manner. To this end, it is expected that staff will become knowledgeable through District sponsored training and identified instructional materials of the programs needed to access and use the Internet

4. Unacceptable Use – The user is responsible for his or her actions and activities involving the network. Some examples of unacceptable uses are:

  • Using the network for any illegal activity, including violation of copyright or other contracts, or transmitting any material in violation of any U.S., State, or local regulation or District policy;
  • Illegal downloading of software, where it is a violation of copyright laws;
  • Downloading copyrighted material for other than personal use;
  • Using the network for private financial or commercial gain;
  • Wasting resources, such as file space. When the System Administrator believes that a user may be wasting resources, he or she will consult with the user to discuss the concern and whether the user’s legitimate needs can be met in a more efficient manner. The System Administrator will deny, revoke, or suspend access only if the user persists in wasteful use of resources after such notification;
  • Gaining unauthorized access to resources or entities or other attempts to circumvent security measures or remove hardware/software, networks, information, or communication devices from the District or other network;
  • Invading the privacy of individuals;
  • Communications with District or outside users for non-educational purposes;
  • Communications that represent personal views as those of the District or that could be interpreted as such;
  • Use of another user’s account or password unless each such use has been specifically authorized by the holder of the account or password and, in the case of students, by a supervising staff member;
  • Posting material authorized or created by another without his/her consent;
  • Posting anonymous messages;
  • Forgery of e-mail messages;
  • Using the network for commercial, private advertising, or political lobbying;
  • Submitting, posting, publishing, or displaying any defamatory, inaccurate, abusive, obscene, profane, sexually oriented, threatening, racially offensive, harassing, or illegal material;
  • Engage in acts of cyber-bullying. For purposes of this policy, “cyber-bullying” is defined as the use of electronic communication, including e-mail, instant messaging, chat rooms, pagers, cell phones, and other forms of information technology, to deliberately harass, threaten, or intimidate someone. Cyberbullying can include, but is not limited to, acts such as making threats, sending provocative insults, using racial/ethnic slurs, or attempting to infect a victim’s computer with a virus, and sexting.
  • Knowingly accessing obscene, pornographic, or material instructing on the use of violence or weaponry. “Knowingly accessing” includes continued use of material restricted even though inadvertently accessed;
  • Interference with, or the disruption of, Network use by other users; creation and/or propagation of unsolicited advertising, political lobbying, chain letters, pyramid schemes, computer worms, viruses, or other vandalism. Vandalism includes any attempt to harm or destroy data of another user, the Internet, the District’s Network or any other network. This includes, but is not limited to, uploading, downloading, creation or knowing transmission of computer viruses. If a user is uncertain whether his or her conduct is permissible, he or she should contact the Systems Administrator; and
  • Using the network while access privileges are suspended or revoked.

5. Network Etiquette – The user is expected to abide by the generally accepted rules of network etiquette. These include, but are not limited to, the following:

  • Be polite. Do not become abusive in messages to others.
  • Use appropriate language. Do not swear or use vulgarities or any other inappropriate language.
  • Do not reveal the personal addresses or telephone numbers of students or colleagues.
  • Recognize that electronic mail (E-mail) is not private. People who operate the system have access to all mail. Messages relating to or in support of illegal activities may be reported to the authorities.
  • Do not use the network in any way that would intentionally disrupt its use by other users.
  • Consider all communications and information accessible via the network to be public property.

6. No Warranties – School District 59 makes no warranties of any kind, whether expressed or implied, for the service it is providing. The District will not be responsible for any damages the user suffers. This includes loss of data resulting from delays, non-deliveries, missed deliveries, or service interruptions caused by its negligence or the user’s errors or omissions. Use of any information obtained via the Internet is at the user’s own risk. The District specifically denies any responsibility for the accuracy or quality of information obtained through its services.

7. Indemnification – The user agrees to indemnify the School District for any losses, costs, or damages, including reasonable attorney fees, incurred by the District relating to, or arising out of, any intentional violation of these procedures.

8. Security – Network security is a high priority. If the user can identify a security problem on the Internet, the user must notify the system administrator or Building Principal. Do not demonstrate the problem to other users. Keep the user’s account and password confidential. Do not use another individual’s account without written permission from that individual. Attempts to log-on to the Internet as a system administrator will result in cancellation of user privileges. Any user identified as a security risk may be denied access to the network.

9. Vandalism – Vandalism will result in cancellation of privileges and other disciplinary action. Vandalism is defined as any malicious attempt to harm or destroy data of another user, the Internet, or any other network. This includes, but is not limited to, the intentional uploading or creation of computer viruses.

10. Telephone Charges – The District assumes no responsibility for any unauthorized charges or fees, including telephone charges, long-distance charges, per-minute surcharges, and/or equipment or line costs.

11. Copyright Web Publishing Rules – Copyright law and District policy prohibit the re-publishing of text or graphics found on the Web or on District web sites or file servers without explicit written permission.

  • The absence of a copyright notice may not be interpreted as permission to copy the materials. Only the copyright owner may provide the permission. The manager of the Web site displaying the material may not be considered a source of permission.
  • The “fair use” rules governing student reports in classrooms are less stringent and permit limited use of graphics and text.
  • Student work may only be published if there is a written permission from both the parent/guardian and student.

Use of Electronic Mail

  • The District’s electronic mail system and its constituent software, hardware, and data files are owned and controlled by the School District.
  • The School District provides e-mail to aid students and staff members in fulfilling their duties and responsibilities, and as an education tool.
  • Electronic mail is not private. The District reserves the right to access and disclose the contents of any account on its system, without prior notice or permission from the account’s user. Electronic mail messages containing illegal or other information in violation of Board Policy will be reported to the appropriate official immediately. Unauthorized access by any student or staff member to an electronic mail account is strictly prohibited.
  • Each person should use the same degree of care in drafting an electronic mail message as would be put into a written memorandum or document. Nothing should be transmitted in an e-mail message that would be inappropriate in a letter or memorandum.
  • Electronic messages transmitted via the School District’s Internet gateway carry with them an identification of the user’s Internet “domain.” This domain name is a registered domain name and identifies the author as being with the School District. Great care should be taken, therefore, in the composition of such messages and how such messages might reflect on the name and reputation of this School District. Users will be held personally responsible for the content of any and all electronic mail messages transmitted to external recipients.
  • Any message received from an unknown sender via the Internet should either be immediately deleted or forwarded to the system administrator. Downloading any file attached to any Internet-based message is prohibited unless the user is certain of that message’s authenticity and the nature of the file so transmitted.
  • All e-mail messages must conform to the acceptable use policy for the Network.
  • Use of the School District’s electronic mail system constitutes consent to these regulations.

Electronic Networks – Web Publishing Guidelines


General Requirements
All material published on the District Web site must have educational value and/or support the District guidelines, goals, and policies. Material appropriate for Web publishing includes information about the District and its Board Members, agendas, policies, appropriate administrative procedures, Department activities or services, schools, teachers or classes, student projects, and student extracurricular organizations.

All content published on the District Web site must:

  1. Comply with all State and federal law concerning copyright, intellectual property rights, and legal uses of network computers.
  2. Comply with Board policies, administrative procedures, the Board of Education Web Publishing Guidelines, AR: 6235 R-6, and other District guidelines provided for specific levels of publishing. This specifically includes the Board’s Access to Electronic Networks policy and the District’s procedures on Acceptable Use of Electronic Networks.
  3. Comply with the publishing expectations listed below.

Material that fails to meet the Web-Publishing Guidelines or is in violation of Board Policy and/or procedures shall not be published on the District Web site. The District reserves the right to remove any material in violation of its policy or procedures. Failure to follow the Web Publishing Guidelines or Board policy and/or procedures may result in loss of privileges, disciplinary action, and/or appropriate legal action.

Protecting Student and Staff Privacy

Personal information concerning students or staff members, including home addresses and telephone numbers, shall not be published on District Web pages.

A student’s last name, last name initial, and grade level shall not be published on District Web pages without permission from the student’s parents/guardians. In addition, student records shall not be disclosed. In special circumstances (e.g., where accolades are warranted), the sponsoring staff member should contact the Building Principal who may seek permission from the student’s parents/guardians.


Uniform Grievance Procedure

A student, parent/guardian, employee, or community member should notify any District Complaint Manager if he or she believes that the School Board, its employees, or agents have violated his or her rights guaranteed by the State or federal Constitution, State or federal statute, rule or regulation, or Board policy, or have a complaint regarding any one of the following:

  1. Title II of the Americans with Disabilities Act
  2. Title IX of the Education Amendments of 1972
  3. Section 504 of the Rehabilitation Act of 1973
  4. Title VI of the Civil Rights Act, 42 U.S.C. §2000d et seq.
  5. Equal Employment Opportunities Act (Title VII of the Civil Rights Act), U.S.C. §2000e et seq.
  6. Sexual harassment (Illinois Human Rights Act, Title VII of the Civil Rights Act of 1964, and Title IX of the Education Amendments of 1972)
  7. Bullying, 105 ILCS 5/27-23.7
  8. Misuse of funds received for services to improve educational opportunities for educationally disadvantaged or deprived children
  9. Curriculum, instructional materials, and/or programs
  10. Victims’ Economic Security and Safety Act, 820 ILCS 180
  11. Illinois Equal Pay Act of 2003, 820 ILCS 112
  12. Provision of services to homeless students
  13. Illinois Whistleblower Act, 740 ILCS 174/
  14. Misuse of genetic information (Illinois Genetic Information Privacy Act (GIPA), 410 ILCS 513/ and Titles I and II of the Genetic Information Nondiscrimination Act (GINA), l42 U.S.C. §2000ff et seq.)
  15. Employee Credit Privacy Act, 820 ILCS 70/

The Complaint Manager will attempt to resolve complaints without resorting to this grievance procedure and, if a complaint is filed, to address the complaint promptly and equitably. The right of a person to prompt and equitable resolution of a complaint filed hereunder shall not be impaired by the person’s pursuit of other remedies. Use of this grievance procedure is not a prerequisite to the pursuit of other remedies and use of this grievance procedure does not extend any filing deadline related to the pursuit of other remedies. All deadlines under this procedure may be extended by the Complaint Manager as he or she deems appropriate. As used in this policy, “school business days” means days on which the District’s main office is open.

1. Filing a Complaint

A person (hereinafter Complainant) who wishes to avail him or herself of this grievance procedure may do so by filing a complaint with any District Complaint Manager. The Complainant shall not be required to file a complaint with a particular Complaint Manager and may request a Complaint Manager of the same gender. The Complaint Manager may request the Complainant to provide a written statement regarding the nature of the complaint or require a meeting with a student’s parent(s)/guardian(s). The Complaint Manager shall assist the Complainant as needed.

2. Investigation

The Complaint Manager will investigate the complaint or appoint a qualified person to undertake the investigation on his or her behalf. If the Complainant is a student under 18 years of age, the Complaint Manager will notify his or her parent(s)/guardian(s) that they may attend any investigatory meetings in which their child is involved.

The complaint and identity of the Complainant will not be disclosed except: (1) as required by law, this policy, or (2) as necessary to fully investigate the complaint, or (3) as authorized by the Complainant. The identity of any student witnesses will not be disclosed except: (1) as required by law or any collective bargaining agreement, or (2) as necessary to fully investigate the complaint, or (3) as authorized by the parent/guardian of the student witness, or by the student if the student is 18 years of age or older.

Within 30 school business days of the date the complaint was filed, the Complaint Manager shall file a written report of his or her findings with the Superintendent. The Complaint Manager may request an extension of time which may be approved by the Superintendent. If a complaint of sexual harassment contains allegations involving the Superintendent, the written report shall be filed with the Board, which will make a decision in accordance with the following section of this policy. The Superintendent will keep the Board informed of all complaints.

3. Decision and Appeal

Within 5 school business days after receiving the Complaint Manager’s report, the Superintendent shall mail his or her written decision to the Complainant by U.S. mail, first class, as well as to the Complaint Manager.

Within 10 school business days after receiving the Superintendent’s decision, the Complainant may appeal the decision to the Board by making a written request to the Complaint Manager. The Complaint Manager shall promptly forward all materials relative to the complaint and appeal to the Board. Within 30 school business days, the Board shall affirm, reverse, or amend the Superintendent’s decision or direct the Superintendent to gather additional information. Within 5 school business days of the Board’s decision, the Superintendent shall inform the Complainant of the Board’s action.

This grievance procedure shall not be construed to create an independent right to a hearing before the Superintendent or Board. The failure to strictly follow the timelines in this grievance procedure shall not prejudice any party.

Appointing Nondiscrimination Coordinator and Complaint Managers

The Superintendent shall appoint a Nondiscrimination Coordinator to manage the District’s efforts to provide equal opportunity employment and educational opportunities and prohibit the harassment of employees, students, and others.

The Superintendent shall appoint at least one Complaint Manager to administer the complaint process in this policy. If possible, the Superintendent will appoint 2 Complaint Managers, one of each gender. The District’s Nondiscrimination Coordinator may be appointed as one of the Complaint Managers.

Complaint Managers:

Mr. Tom Luedloff and Mrs. Kelley Zerfahs Community Consolidated School District 59 2123 S. Arlington Heights Road Arlington Heights, Illinois 60005

Materials Safety Data Sheets (MSDS)

Each school maintains a folder of safety data sheets covering all toxic materials used within a building. Parents or guardians interested in reviewing this information should contact their child’s building principal.


Federal Asbestos Program

In accordance with the U.S. E.P.A. Asbestos Hazard Emergency Response Act (AHERA) and the Illinois Asbestos Abatement Act & Rules and Regulations, inspections and management plans have been made for all School District 59 buildings concerning materials containing asbestos. A copy of these documents may be examined at the Administration Center and at each school office.


Pesticide Application

The Illinois legislature amended the Structural Pest Control Act and Illinois Pesticide Act, affecting how pests, mice, ants, etc., are controlled in schools.

The amendments affect District 59 schools in two ways: 1) All Illinois schools are required to adopt a pest control process called Integrated Pest Management or IPM, and 2) schools are required to notify staff, students and parents prior to certain types of pest control applications.

Integrated Pest Management emphasizes inspection and communication with the school administration. The focus of the program is to identify and eliminate conditions in the school that could cause pests to be a problem. Applications of pest control materials are made only when necessary to eliminate a pest problem.

Regular spraying is not part of the program.

If it becomes necessary to use any pest control products other than traps or baits, notice will be posted two business days prior to the application. The only exception to the two-day notice would be if there is an immediate threat to health or property. In that case, notice will be posted as soon as practicable.

 


Gift Ban/Ethics Act

In accordance with law, gifts other than those of nominal value are prohibited to Board of Education members and District staff, with certain exceptions. The restrictions and exceptions applicable to such gifts are more fully outlined in Board Policies 2.105 and 5.120.


Complaints About Curriculum, Instructional Materials, and Programs

Persons with complaints about curriculum, instructional materials, and programs should complete a curriculum objection form and use the Uniform Grievance Procedure. A parent/guardian may request that his/her child be exempt from using a particular instructional material or program by completing a curriculum objection form.


Teacher Quality

The District employs highly qualified teachers. Teachers are generally considered to be highly qualified if they: (a) have a bachelor’s degree; (b) have full State licensure according to criteria adopted by the Illinois State Board of Education (ISBE); and (c) have demonstrated subject matter competence in the area(s) taught according to criteria adopted by ISBE. Parents may obtain information about their child’s teacher’s licensure by checking the public search portal on the Illinois State Board of Education website at www.isbe.net clicking ELIS. Please contact Cindy Pullen in Human Resources if you need assistance or would like further information.


Parent Involvement

School District 59 encourages parent involvement and offers opportunities for parents to become involved in their child’s education at all of its schools. Parents may obtain information regarding opportunities for involvement with their child’s education from their school’s building principal (or other designee).


Title I Parental Involvement

The District shall maintain programs, activities and procedures for the involvement of parents/guardians of students receiving Title I services. An annual meeting of a Title I Advisory Board including Title I parents shall be held to explain the Title I program and clarify the role of the parent, student, and school in improving the student’s academic performance. This advisory board shall provide input and guide future directions of the Title I program.

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