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Student RecordsStudent Records(es)

Student Records Defined

A student record is any writing or other information concerning a student and by which a student may be individually identified maintained by the District or at its direction, or by an employee of the District, except records kept: (1) in a school staff member’s sole possession destroyed not later than the student’s graduation or permanent withdrawal, and not accessible or revealed to any other person except a temporary substitute teacher, or (2) by law enforcement officials working in the school. The confidentiality of student records is governed by the Family and Educational Rights and Privacy Act (“FERPA”), as well as the Illinois School Student Records (“ISSRA”) Act.


Maintenance of School Student Records

The District maintains two types of school records for each student: permanent records and temporary records. These records may be integrated.

The permanent record shall include:

  • a. basic identifying information, including the student’s name, address, birth date and place, gender and the names and addresses of the student’s parents/guardians
  • b. academic transcripts
  • c. attendance record
  • d. Health Record (medical documentation necessary for enrollment and proof of dental exams) and
  • e. information pertaining to release of this record

No other information shall be placed in the permanent record. The permanent record shall be maintained for at least 60 years after the student has graduated, permanently withdrawn, or transferred from the District.

“Student Temporary Record” means all information not required to be in the student permanent record and shall consist of the following:

  • a. A record of release of temporary record information
  • b. Scores received on the State assessment tests administered in the elementary grade levels (i.e., kindergarten through grade 8)
  • c. The completed home language survey form
  • d. Information regarding serious disciplinary infractions (i.e., those involving drugs, weapons, or bodily harm to another) that resulted in expulsion, suspension or the imposition of punishment or sanction
  • e. Information provided under Section 8.6 of the Abused and Neglected Child Reporting Act which report DCFS wrote that abuse or neglect to a student was “founded”
  • f. Any biometric information that is collected in accordance with Section 10-20.40 or 34-18.34 of the school code
  • g. Health-related information
  • h. Accident reports
  • i. Family background information
  • j. Intelligence test scores
  • k. Reports of psychological evaluations, including information on intelligence, personality and academic information obtained through test administration, observation, or interviews
  • l. Elementary and secondary achievement level test results
  • m. Participation in extracurricular activities, including and offices held in school-sponsored clubs or organization
  • n. Honors and awards received
  • o. Teacher anecdotal records
  • p. Other disciplinary information
  • q. Special education records
  • r. Records associated with plans developed under Section 504 of the Rehabilitation Act of 1973, and any verified reports or information from non-educational persons, agencies or organizations of clear relevance to the education of the student.
  • s. Information in the temporary record will indicate authorship and date. The District will maintain the student’s temporary record for at least 5 years after the student has transferred, graduated, or permanently withdrawn from the District. Temporary records that may be of continued assistance to a student with disabilities who graduates or permanently withdraws from the District, may, after 5 years, be transferred to the parent(s)/guardian(s) or to the student, if the student has succeeded to the rights of the parent(s)/guardian(s). The school shall explain to the student and the parents the future usefulness of these records.

The Building Principal shall be responsible for the maintenance of a student’s permanent or temporary records while a child is enrolled in school. Upon a student’s graduation, transfer, or permanent withdrawal, the Building Principal or designee shall notify the parent(s)/guardian(s) and the student when the student’s permanent and temporary school records are scheduled to be destroyed and of their right to request a copy of such records. The Building Principal will coordinate the transfer of the student records to the Educational Services Department for retention, duplication and scheduled destruction as per ISSRA. Student records shall be reviewed at least every 4 years, or upon a student’s change in attendance centers, whichever occurs first, to verify entries and correct inaccurate information.


Access to Student Records

The District shall grant access to student records as follows:

1) Neither the District nor any of its employees shall release, disclose, or grant access to information found in any student record except under the conditions set forth in the Illinois School Student Records Act.

2) The parent(s)/guardian(s) of a student under 18 years of age, or designee, shall be entitled to inspect and copy information in the child’s school records; a student less than 18 years old may inspect or copy information in the student’s permanent school record. Such requests shall be made in writing and directed to the records custodian. Access to the records shall be granted within 15 school days of the District’s receipt of such a request.
Where the parents/guardians are divorced or separated, both shall be permitted to inspect and copy the student’s school records unless a court order indicates otherwise. The District shall send copies of the following to both parents/guardians at either one’s request, unless a court order indicates otherwise:

a. Academic progress reports or records,
b. Health reports,
c. Notices of parent-teacher conferences,
d. School calendars distributed to parents/guardians, and
e. Notices about open houses, graduations, and other major school events including pupil-parent(s)/guardian(s) interaction.

When the student reaches 18 years of age, graduates from high school, marries, or enters military service all rights and privileges accorded to a parent(s)/ guardian(s) become exclusively those of the student.

3) The District may grant access to or release information from student records to employees or officials of the District or the Illinois State Board of Education with a current, demonstrable, educational or administrative interest in the student, in furtherance of such interest without parental/guardian consent or notification. Access in such cases shall be limited to the satisfaction of that need.

4) The District may grant access to or release information from student records without parental/guardian consent or notification to any person for the purpose of research, statistical reporting, or planning, provided that no student or parent(s)/guardian(s) can be identified from the information released, and the person to whom the information is released signs an affidavit agreeing to comply with all applicable statutes and rules pertaining to school student records.

5) The District shall grant access to or release information from a student’s records pursuant to a court order, provided that the parent(s)/guardian(s) shall be given prompt written notice upon receipt of such order’s terms, the nature and substance of the information proposed to be released, and an opportunity to inspect and copy such records and to challenge their contents. However, the District will comply with an ex parte court order requiring it to permit the U.S. Attorney General or designee to have access to a student’s school records without notice to or the consent of the student’s parent(s)/guardian(s).

6) The District shall grant access to or release information from any student record as specifically required by federal or State law, as long as the District notifies the parent/guardian or eligible student, in writing, prior to the release, of the nature and substance of the information proposed to be released and of the right to inspect, copy, and challenge the contents. Such notice is sufficient if published in a local newspaper of general circulation or other publication directed generally to parents involved where the release of information relates to more than 25 students.

7) The District shall grant access to or release information from any student record pursuant to court order, provided that the parent/guardian or eligible student is given prompt written notice upon the District’s receipt of such order, the terms of such order, the nature and substance of the information proposed to be released in compliance with such order, and an opportunity to challenge their contents.

8) The District shall grant access to or release information from student records to any person possessing a written dated consent, signed by the parent(s)/guardian(s) or eligible student with particularity as to whom the records may be released, the information or record to be released, and the reason for the release. One copy of the consent form will be kept in the records and one copy shall be mailed to the parent(s)/guardian(s) or eligible student by the Superintendent. Whenever the District requests the consent to release certain records, the records custodian shall inform the parent(s)/guardian(s) or eligible student of the right to limit such consent to specific portions of information in the records.

9) The District may release student records to the records custodian of another Illinois school, or an official with similar responsibilities in a non-Illinois school, in which the student has enrolled or intends to enroll, upon written request from such official, provided, however, the District notifies the parent/guardian or eligible student prior to the release of the nature and substance of the information proposed to be released and the right to inspect, copy and challenge the contents.

10) The District may release student records or information in connection with an emergency without parental consent if the knowledge of such information is necessary to protect the health or safety of the student or other persons. The records custodian shall make this decision taking into consideration the nature of the emergency, the seriousness of the threat to the health or safety of the student or other persons, the need for such records to meet the emergency, and whether the persons to whom such records are released are in a position to deal with the emergency. The District shall notify the parent(s)/guardian(s) or eligible student as soon as possible of the information released, the date of the release, the person, agency or organization to which the release was made, and the purpose of the release.

11) The District shall grant access to or release information from student records to juvenile authorities when necessary for the discharge of their official duties upon their request before the student’s adjudication, provided they certify in writing that the information will not be disclosed to any other party except as provided under law or order of court. “Juvenile authorities” means: (a) circuit court judge and court staff members designated by the judge; (b) parties to the proceedings under the Juvenile Court Act of 1987 and their attorneys; (c) probation officers and court appointed advocates for the juvenile authorized by the judge hearing the case; (d) any individual, public or private agency having court-ordered custody of the child; (e) any individual, public or private agency providing education, medical or mental health service to the child when the requested information is needed to determine the appropriate service or treatment for the minor; (f) any potential placement provider when such release is authorized by the court to determine the appropriateness of the potential placement; (g) law enforcement officers and prosecutors; (h) adult and juvenile prisoner review boards; (i) authorized military personnel; and (j) individuals authorized by court.

12) The District shall release student record information to a governmental agency or social service agency contracted by a governmental agency, in furtherance of an investigation of a student’s school attendance pursuant to the Illinois compulsory student attendance laws provided that the records are released to the employee or agent designated by the agency.

13) The District shall grant access to or release information from student records to SHOCAP (Serious Habitual Offender Comprehensive Action Program) committee member, provided that:

a. the committee member is a state or local official or authority, as used within the meaning of the Family Educational Rights and Privacy Act,

b. the disclosure’s purpose is limited to identifying serious habitual juvenile offenders and matching those offenders with community resources pursuant to Section 5-145 of the Juvenile Court Act of 1987, and

c. the release, transfer, disclosure or dissemination consistent with the Family Educational Rights and Privacy Act.

The District shall grant access to or release information from student records to the Department of Healthcare and Family Services in furtherance of the requirements of the Illinois School Code and the School Breakfast and Lunch Program Act.

The District shall grant access to or release information from student records to the State Board or another State government agency in order to evaluate or audit federal and State programs or perform research and planning, but only to the extent that the release, transfer, disclosure, or dissemination is consistent with the Family Educational Rights and Privacy Act.

14) The District charges $.35 per page for copying information in the student’s records. No parent(s)/guardian(s) or student shall be precluded from copying information because of financial hardship.

15) Except as provided below, a record of all releases of information from student records (including all instances of access granted whether or not records were copied) shall be kept and maintained as part of such records. This record shall be maintained for the life of the student record and shall be accessible only to the parent(s)/guardian(s) or eligible student, records custodian, or other person. The record of release shall include:

a. information released or made accessible,

b. the name and signature of the records custodian,

c. the name and position of the person obtaining the release or access,

d. the date of the release or grant of access, and

e. a copy of any consent to such release.

No record of a disclosure is maintained when records are disclosed according to the terms of an ex parte order.


Orders of Protection

Upon receipt of a court order of protection, the building Principal shall file it in the records of a child who is the “protected person” under the order of protection. No information or records shall be released to the Respondent named in the order of protection. When a child who is a “protected person” under an order of protection transfers to public or private school, or as soon as possible, the Building Principal shall, at the written request of the Petitioner, provide within 24 hours of the transfer or as soon as possible, written notice of the order of protection, along with a certified copy of the order to the school to which the child is transferring.


Directory Information

The District may release certain directory information regarding students, except that parent(s)/guardian(s) may prohibit such a release. Directory information shall be limited to:

  • a. name
  • b. address
  • c. gender
  • d. grade level
  • e. birth date and place
  • f. parents’/guardians’ names and addresses
  • g. academic awards, degrees and honors
  • h. information in relation to school-sponsored activities, organizations, and athletics
  • i. major field of study
  • j. period of attendance in school
  • k. Photographs, videos, or digital images used for informational or news-related purposes (whether by a media outlet or by the school) of a student participating in school or school-sponsored activities, organizations, and athletics that have appeared in school publications, such as yearbooks, newspapers, or sporting or fine arts programs, except that:

A) No photograph highlighting individual faces shall be used for commercial purposes, including solicitation, advertising, promotion or fundraising without the prior, specific, dated and written consent of the parent or student; and|

B) No image on a school security video recording shall be designated as directory information;

The District shall issue further notification to parent(s)/guardian(s) and students concerning school records, which will contain information regarding the right to object to the release of directory information.


Student Record Challenges

The parent(s)/guardian(s) may challenge the accuracy, relevancy or propriety of the records, except for academic grades. If the challenge is made at the time the student’s school records are being forwarded to another school, no challenge may be made to references to expulsions or out-of-school suspensions. Parents/guardians have the right to request a hearing at which each party has:

  • the right to present evidence and to call witnesses,
  • the right to cross-examine witnesses,
  • the right to counsel,
  • the right to a written statement of any decision and the reasons therefore, and
  • the right to appeal an adverse decision to an administrative tribunal or official to be established or designated by the State Board. That decision may be appealed to Circuit Court.

Parent(s)/guardian(s) may insert a written statement of reasonable length describing their position on disputed information. The school will include a copy of the statement in the student record and any release of the information in dispute.


CUSTODY OF RECORDS OF Students Who Have Left the District

Upon a student’s withdrawal, the student’s complete folder of records shall be forwarded to the District 59 Administration Center by the school principal.
All records shall be forwarded to the office of Educational Services for storage and management until authorized disposal. Upon receipt of a request for records, copies will be made and sent. The originals are maintained by the District as per ISSRA.


Transfer of Records of Students Who Have Been Promoted or Transferred to Another Building in District 59 or High School

Upon a student’s promotion or transfer to another building in District 59, the student’s records shall be forwarded to the building principal of the receiving school who shall be responsible for storing and keeping the records until the student completes active attendance in District 59. Each building principal shall serve as records custodian for that school and shall assure that records are complete and up-to-date, and shall take all reasonable measures to prevent unauthorized access to or dissemination of such records.

Permanent, Temporary, Special Education and copies of the physical examination/ immunization health records shall be forwarded to the office of the Registrar for duplication and storage following promotion to high school.

The designated (building) records custodian shall transfer temporary records, including health records to the receiving school by August 1, following completion of Grade 8.

For students not attending District 214 high schools, all records (Permanent, Special Education and temporary, including health) are sent to the District 59 Registrar, who will copy the records and forward the appropriate records to the student’s high school of attendance.


Right to File A Complaint

Parents who believe that their rights or the rights of their students have been violated by the School District’s failure to comply with the Family Educational Rights and Privacy Act may file a complaint with:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202

Return to Index

Student Records Defined

A student record is any writing or other information concerning a student and by which a student may be individually identified maintained by the District or at its direction, or by an employee of the District, except records kept: (1) in a school staff member’s sole possession destroyed not later than the student’s graduation or permanent withdrawal, and not accessible or revealed to any other person except a temporary substitute teacher, or (2) by law enforcement officials working in the school. The confidentiality of student records is governed by the Family and Educational Rights and Privacy Act (“FERPA”), as well as the Illinois School Student Records (“ISSRA”) Act.


Maintenance of School Student Records

The District maintains two types of school records for each student: permanent records and temporary records. These records may be integrated.

The permanent record shall include:

  • a. basic identifying information, including the student’s name, address, birth date and place, gender and the names and addresses of the student’s parents/guardians
  • b. academic transcripts
  • c. attendance record
  • d. Health Record (medical documentation necessary for enrollment and proof of dental exams) and
  • e. information pertaining to release of this record

No other information shall be placed in the permanent record. The permanent record shall be maintained for at least 60 years after the student has graduated, permanently withdrawn, or transferred from the District.

“Student Temporary Record” means all information not required to be in the student permanent record and shall consist of the following:

  • a. A record of release of temporary record information
  • b. Scores received on the State assessment tests administered in the elementary grade levels (i.e., kindergarten through grade 8)
  • c. The completed home language survey form
  • d. Information regarding serious disciplinary infractions (i.e., those involving drugs, weapons, or bodily harm to another) that resulted in expulsion, suspension or the imposition of punishment or sanction
  • e. Information provided under Section 8.6 of the Abused and Neglected Child Reporting Act which report DCFS wrote that abuse or neglect to a student was “founded”
  • f. Any biometric information that is collected in accordance with Section 10-20.40 or 34-18.34 of the school code
  • g. Health-related information
  • h. Accident reports
  • i. Family background information
  • j. Intelligence test scores
  • k. Reports of psychological evaluations, including information on intelligence, personality and academic information obtained through test administration, observation, or interviews
  • l. Elementary and secondary achievement level test results
  • m. Participation in extracurricular activities, including and offices held in school-sponsored clubs or organization
  • n. Honors and awards received
  • o. Teacher anecdotal records
  • p. Other disciplinary information
  • q. Special education records
  • r. Records associated with plans developed under Section 504 of the Rehabilitation Act of 1973, and any verified reports or information from non-educational persons, agencies or organizations of clear relevance to the education of the student.
  • s. Information in the temporary record will indicate authorship and date. The District will maintain the student’s temporary record for at least 5 years after the student has transferred, graduated, or permanently withdrawn from the District. Temporary records that may be of continued assistance to a student with disabilities who graduates or permanently withdraws from the District, may, after 5 years, be transferred to the parent(s)/guardian(s) or to the student, if the student has succeeded to the rights of the parent(s)/guardian(s). The school shall explain to the student and the parents the future usefulness of these records.

The Building Principal shall be responsible for the maintenance of a student’s permanent or temporary records while a child is enrolled in school. Upon a student’s graduation, transfer, or permanent withdrawal, the Building Principal or designee shall notify the parent(s)/guardian(s) and the student when the student’s permanent and temporary school records are scheduled to be destroyed and of their right to request a copy of such records. The Building Principal will coordinate the transfer of the student records to the Educational Services Department for retention, duplication and scheduled destruction as per ISSRA. Student records shall be reviewed at least every 4 years, or upon a student’s change in attendance centers, whichever occurs first, to verify entries and correct inaccurate information.


Access to Student Records

The District shall grant access to student records as follows:

1) Neither the District nor any of its employees shall release, disclose, or grant access to information found in any student record except under the conditions set forth in the Illinois School Student Records Act.

2) The parent(s)/guardian(s) of a student under 18 years of age, or designee, shall be entitled to inspect and copy information in the child’s school records; a student less than 18 years old may inspect or copy information in the student’s permanent school record. Such requests shall be made in writing and directed to the records custodian. Access to the records shall be granted within 15 school days of the District’s receipt of such a request.
Where the parents/guardians are divorced or separated, both shall be permitted to inspect and copy the student’s school records unless a court order indicates otherwise. The District shall send copies of the following to both parents/guardians at either one’s request, unless a court order indicates otherwise:

a. Academic progress reports or records,
b. Health reports,
c. Notices of parent-teacher conferences,
d. School calendars distributed to parents/guardians, and
e. Notices about open houses, graduations, and other major school events including pupil-parent(s)/guardian(s) interaction.

When the student reaches 18 years of age, graduates from high school, marries, or enters military service all rights and privileges accorded to a parent(s)/ guardian(s) become exclusively those of the student.

3) The District may grant access to or release information from student records to employees or officials of the District or the Illinois State Board of Education with a current, demonstrable, educational or administrative interest in the student, in furtherance of such interest without parental/guardian consent or notification. Access in such cases shall be limited to the satisfaction of that need.

4) The District may grant access to or release information from student records without parental/guardian consent or notification to any person for the purpose of research, statistical reporting, or planning, provided that no student or parent(s)/guardian(s) can be identified from the information released, and the person to whom the information is released signs an affidavit agreeing to comply with all applicable statutes and rules pertaining to school student records.

5) The District shall grant access to or release information from a student’s records pursuant to a court order, provided that the parent(s)/guardian(s) shall be given prompt written notice upon receipt of such order’s terms, the nature and substance of the information proposed to be released, and an opportunity to inspect and copy such records and to challenge their contents. However, the District will comply with an ex parte court order requiring it to permit the U.S. Attorney General or designee to have access to a student’s school records without notice to or the consent of the student’s parent(s)/guardian(s).

6) The District shall grant access to or release information from any student record as specifically required by federal or State law, as long as the District notifies the parent/guardian or eligible student, in writing, prior to the release, of the nature and substance of the information proposed to be released and of the right to inspect, copy, and challenge the contents. Such notice is sufficient if published in a local newspaper of general circulation or other publication directed generally to parents involved where the release of information relates to more than 25 students.

7) The District shall grant access to or release information from any student record pursuant to court order, provided that the parent/guardian or eligible student is given prompt written notice upon the District’s receipt of such order, the terms of such order, the nature and substance of the information proposed to be released in compliance with such order, and an opportunity to challenge their contents.

8) The District shall grant access to or release information from student records to any person possessing a written dated consent, signed by the parent(s)/guardian(s) or eligible student with particularity as to whom the records may be released, the information or record to be released, and the reason for the release. One copy of the consent form will be kept in the records and one copy shall be mailed to the parent(s)/guardian(s) or eligible student by the Superintendent. Whenever the District requests the consent to release certain records, the records custodian shall inform the parent(s)/guardian(s) or eligible student of the right to limit such consent to specific portions of information in the records.

9) The District may release student records to the records custodian of another Illinois school, or an official with similar responsibilities in a non-Illinois school, in which the student has enrolled or intends to enroll, upon written request from such official, provided, however, the District notifies the parent/guardian or eligible student prior to the release of the nature and substance of the information proposed to be released and the right to inspect, copy and challenge the contents.

10) The District may release student records or information in connection with an emergency without parental consent if the knowledge of such information is necessary to protect the health or safety of the student or other persons. The records custodian shall make this decision taking into consideration the nature of the emergency, the seriousness of the threat to the health or safety of the student or other persons, the need for such records to meet the emergency, and whether the persons to whom such records are released are in a position to deal with the emergency. The District shall notify the parent(s)/guardian(s) or eligible student as soon as possible of the information released, the date of the release, the person, agency or organization to which the release was made, and the purpose of the release.

11) The District shall grant access to or release information from student records to juvenile authorities when necessary for the discharge of their official duties upon their request before the student’s adjudication, provided they certify in writing that the information will not be disclosed to any other party except as provided under law or order of court. “Juvenile authorities” means: (a) circuit court judge and court staff members designated by the judge; (b) parties to the proceedings under the Juvenile Court Act of 1987 and their attorneys; (c) probation officers and court appointed advocates for the juvenile authorized by the judge hearing the case; (d) any individual, public or private agency having court-ordered custody of the child; (e) any individual, public or private agency providing education, medical or mental health service to the child when the requested information is needed to determine the appropriate service or treatment for the minor; (f) any potential placement provider when such release is authorized by the court to determine the appropriateness of the potential placement; (g) law enforcement officers and prosecutors; (h) adult and juvenile prisoner review boards; (i) authorized military personnel; and (j) individuals authorized by court.

12) The District shall release student record information to a governmental agency or social service agency contracted by a governmental agency, in furtherance of an investigation of a student’s school attendance pursuant to the Illinois compulsory student attendance laws provided that the records are released to the employee or agent designated by the agency.

13) The District shall grant access to or release information from student records to SHOCAP (Serious Habitual Offender Comprehensive Action Program) committee member, provided that:

a. the committee member is a state or local official or authority, as used within the meaning of the Family Educational Rights and Privacy Act,

b. the disclosure’s purpose is limited to identifying serious habitual juvenile offenders and matching those offenders with community resources pursuant to Section 5-145 of the Juvenile Court Act of 1987, and

c. the release, transfer, disclosure or dissemination consistent with the Family Educational Rights and Privacy Act.

The District shall grant access to or release information from student records to the Department of Healthcare and Family Services in furtherance of the requirements of the Illinois School Code and the School Breakfast and Lunch Program Act.

The District shall grant access to or release information from student records to the State Board or another State government agency in order to evaluate or audit federal and State programs or perform research and planning, but only to the extent that the release, transfer, disclosure, or dissemination is consistent with the Family Educational Rights and Privacy Act.

14) The District charges $.35 per page for copying information in the student’s records. No parent(s)/guardian(s) or student shall be precluded from copying information because of financial hardship.

15) Except as provided below, a record of all releases of information from student records (including all instances of access granted whether or not records were copied) shall be kept and maintained as part of such records. This record shall be maintained for the life of the student record and shall be accessible only to the parent(s)/guardian(s) or eligible student, records custodian, or other person. The record of release shall include:

a. information released or made accessible,

b. the name and signature of the records custodian,

c. the name and position of the person obtaining the release or access,

d. the date of the release or grant of access, and

e. a copy of any consent to such release.

No record of a disclosure is maintained when records are disclosed according to the terms of an ex parte order.


Orders of Protection

Upon receipt of a court order of protection, the building Principal shall file it in the records of a child who is the “protected person” under the order of protection. No information or records shall be released to the Respondent named in the order of protection. When a child who is a “protected person” under an order of protection transfers to public or private school, or as soon as possible, the Building Principal shall, at the written request of the Petitioner, provide within 24 hours of the transfer or as soon as possible, written notice of the order of protection, along with a certified copy of the order to the school to which the child is transferring.


Directory Information

The District may release certain directory information regarding students, except that parent(s)/guardian(s) may prohibit such a release. Directory information shall be limited to:

  • a. name
  • b. address
  • c. gender
  • d. grade level
  • e. birth date and place
  • f. parents’/guardians’ names and addresses
  • g. academic awards, degrees and honors
  • h. information in relation to school-sponsored activities, organizations, and athletics
  • i. major field of study
  • j. period of attendance in school
  • k. Photographs, videos, or digital images used for informational or news-related purposes (whether by a media outlet or by the school) of a student participating in school or school-sponsored activities, organizations, and athletics that have appeared in school publications, such as yearbooks, newspapers, or sporting or fine arts programs, except that:

A) No photograph highlighting individual faces shall be used for commercial purposes, including solicitation, advertising, promotion or fundraising without the prior, specific, dated and written consent of the parent or student; and|

B) No image on a school security video recording shall be designated as directory information;

The District shall issue further notification to parent(s)/guardian(s) and students concerning school records, which will contain information regarding the right to object to the release of directory information.


Student Record Challenges

The parent(s)/guardian(s) may challenge the accuracy, relevancy or propriety of the records, except for academic grades. If the challenge is made at the time the student’s school records are being forwarded to another school, no challenge may be made to references to expulsions or out-of-school suspensions. Parents/guardians have the right to request a hearing at which each party has:

  • the right to present evidence and to call witnesses,
  • the right to cross-examine witnesses,
  • the right to counsel,
  • the right to a written statement of any decision and the reasons therefore, and
  • the right to appeal an adverse decision to an administrative tribunal or official to be established or designated by the State Board. That decision may be appealed to Circuit Court.

Parent(s)/guardian(s) may insert a written statement of reasonable length describing their position on disputed information. The school will include a copy of the statement in the student record and any release of the information in dispute.


CUSTODY OF RECORDS OF Students Who Have Left the District

Upon a student’s withdrawal, the student’s complete folder of records shall be forwarded to the District 59 Administration Center by the school principal.
All records shall be forwarded to the office of Educational Services for storage and management until authorized disposal. Upon receipt of a request for records, copies will be made and sent. The originals are maintained by the District as per ISSRA.


Transfer of Records of Students Who Have Been Promoted or Transferred to Another Building in District 59 or High School

Upon a student’s promotion or transfer to another building in District 59, the student’s records shall be forwarded to the building principal of the receiving school who shall be responsible for storing and keeping the records until the student completes active attendance in District 59. Each building principal shall serve as records custodian for that school and shall assure that records are complete and up-to-date, and shall take all reasonable measures to prevent unauthorized access to or dissemination of such records.

Permanent, Temporary, Special Education and copies of the physical examination/ immunization health records shall be forwarded to the office of the Registrar for duplication and storage following promotion to high school.

The designated (building) records custodian shall transfer temporary records, including health records to the receiving school by August 1, following completion of Grade 8.

For students not attending District 214 high schools, all records (Permanent, Special Education and temporary, including health) are sent to the District 59 Registrar, who will copy the records and forward the appropriate records to the student’s high school of attendance.


Right to File A Complaint

Parents who believe that their rights or the rights of their students have been violated by the School District’s failure to comply with the Family Educational Rights and Privacy Act may file a complaint with:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202

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  • Summer Instrumental Music Camp Students Put on One Cool Finale

    Summer Instrumental Music Camp Students Put on One Cool Finale

    During these hot summer months, the well-loved sounds of summertime are everywhere: Children laughing on playgrounds; lifeguard whistles and water splashing; birds singing well into…

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  • Congratulations Class of 2017

    Congratulations Class of 2017

    To our graduating classes of 2017, we wish you a happy, safe summer and a great beginning to your first year in high school in…

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  • Christine Orozco - 59 in :59

    Christine Orozco - 59 in :59

    As the final installment of the 59 in :59 series for the 16-17 school year, meet Christine Orozco, Devonshire’s LRC director and 27-year employee of…

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  • Grove Junior High Students Performing in ‘Aladdin Jr’ See a Whole New World

    Grove Junior High Students Performing in ‘Aladdin Jr’ See a Whole New World

    The performers all stood on stage, smiling and waving to the audience. The student audience cheered and applauded, and as the stage curtain began to…

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  • CCSD59 Alum Soars to Eagle Scout Status for Rupley Service Project

    CCSD59 Alum Soars to Eagle Scout Status for Rupley Service Project

    Almost everyone has at least heard of the Boy Scouts of America (BSA), and many CCSD59 families either participate in BSA activities themselves, or know…

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  • Veronica Rodriguez - 59 in :59

    Veronica Rodriguez - 59 in :59

    Veronica Rodriguez, fourth grade dual language teacher at Juliette Low, loved to read and go to school at a young age. As she grew up,…

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  • CCSD59 Students Shine at 3rd Annual D59’s Got Talent Show

    CCSD59 Students Shine at 3rd Annual D59’s Got Talent Show

    A yo-yo artist. A ukulele player with an original piece of music. A karate demonstrator. A pianist. A gymnast. A ballerina. A cup-stacking magician. And…

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  • Junior High Electives Provide Students Choice Classes

    Junior High Electives Provide Students Choice Classes

    Here at CCSD59, we strongly recognize the importance of allowing students to help facilitate their own learning. Students who are able to provide input and…

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  • Sara Magnafichi - 59 in :59

    Sara Magnafichi - 59 in :59

    Sara Magnafichi, a first grade teacher at Admiral Byrd for the last 12 years, wants her students to know she really cares about them. Her…

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  • Christina Hoblin - 59 in :59

    Christina Hoblin - 59 in :59

    Christina Hoblin, who teaches band and orchestra at six of the eleven elementary schools in CCSD59, is someone whose life has always been influenced by…

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  • Community Cares Closet Has Families Covered

    Community Cares Closet Has Families Covered

    Did you know that on average, it is estimated that only 20 to 30 percent of the clothes in a person’s closet are actually worn…

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  • Global Community Committee Spreads Cheer at Juliette Low

    Global Community Committee Spreads Cheer at Juliette Low

    Around CCSD59, each school is celebrating the spirit of the season in their own way, providing students and staff with opportunities to experience the simple…

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