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Board Update 6/10/19

Student Celebrations

Agenda Item 4.0

District 59 Education Foundation – District 59’s Got Talent – 4.01
Along with student guest speakers, the District 59 Education Foundation presented to the board about the annual District 59’s Got Talent show. Foundation member Jayne Wilkins-Scott, who organizes the annual event, discussed how donations, prizes, and certificates of appreciation provide both recognition for hard work and contribute to the financial success of the show. A group of students explained how the show allowed them the opportunity to receive recognition for their artwork, and students who had performed at this year’s show explained the rules of the show, types of performances included, and what they learned and enjoyed most from the experience.

To view the presentation, click here.


Discussion Items

Agenda Item 5.0

2019-20 Tentative Budget and Long Term Financial Plan – 5.01
Assistant Superintendent of Business Services/CSBO Vickie Nissen presented the 2019-20 tentative budget and long term financial plan to the board.

To view the tentative budget, click here.

Focus Area Planning Update 2019-20 – 5.02
At a previous board meeting, CCSD59 Administration had presented action planning progress and next steps in the following areas: Curriculum and Instruction; MTSS and Intervention; Assessment; Communication; and Finance and Facilities. These focus areas were established as part of the 2018-19 Superintendent Evaluation process, and the district will continue to prioritize these focus areas for work to be accomplished over the summer and into the 2019-20 school year.

To view updates that were given at the presentation, click here.

Descriptions for Board Meeting Agenda Items – 5.03
The board discussed how descriptions are listed on each agenda item for board meetings. The evolution of the descriptions was discussed, and additional discussions will occur at future board meetings.


Action Items

Agenda Item 8.0

Approval of NSSEO (Northwest Suburban Special Education Organization) FY20 Tentative Budget – 8.01
The NSSEO Governing Board prepared a proposed budget for 2019-20 which will be voted on at their June 26, 2019, meeting. Therefore, CCSD59’s Board of Education was asked to take action on this proposed budget at the CCSD59 board meeting on June 10, 2019.  

Comparing the 2019-20 NSSEO proposed budget to the prior year, the budget is set to decrease $49,870 for a total of $59,302,676, about a 0.1% decrease over the prior year’s amended budget. CCSD59’s share of the proposed Education and Building Fund budgets is $4,360,199, a 1.5% decrease ($66,310) over the prior year’s estimated actual. This budget assumes $1,247,756 in federal IDEA funds distributed directly to CCSD59 to be used to offset the cost of NSSEO tuition and $58,402 to offset the cost of the special education preschool program.

The board approved the proposed budget for 2019-20 for NSSEO.

Approval of Taxi Cab Services – 8.02
CCSD59 issued a Request for Proposal (RFP) to nine taxicab service companies for the purposes of establishing their contracted rates for the 2019-20 school year. Taxi services are used in cases where the district is mandated to provide transportation for a homeless or special education student, and the student’s location cannot be routed in conjunction with other standard school bus services. During the 2018-19 school year, the district transported approximately 20 students on a regular basis to outplacement programs or because they were homeless by taxi.

The board approved the rates as quoted by the taxicab companies outlined below.

Vendor Citicare

Lake Zurich, IL

303 Taxi

Chicago, IL

Universal

St. Charles, IL

Zum

Chicago, IL

Safeway

Waukegan, IL

Min Trip Charge $24.00 $24.00 $25.00 $25.00 $30.00
Base Rate $0.00 $10.00 $0.00 $0.00 $20.00
Per Mile $2.40 $2.70 $2.50 $2.50 $2.30

 

Approval to Adopt Fiscal Year, Place 2019-20 Tentative Budget on Public Display, and Set Date for Public Hearing – 8.03
As part of the tentative 2019-20 budget process, the board reviewed the following:

  • Setting the dates for fiscal year 2019-20 as commencing July 1, 2019 and ending June 30, 2020
  • Setting the date and time for the public hearing concerning the 2019-20 budget as 7:00 p.m., Monday, August 5, 2019, at the Administration Center, 1001 Leicester Road, Elk Grove Village, Illinois
  • Directing the administration to display the tentative budget for a period of at least 30 days prior to the public hearing on August 5, 2019, and publish a notice of the hearing date and the availability of the tentative 2019-20 budget for review in the Journal and Topics newspaper

The board approved the proposed tentative budget schedule, and any suggestions or changes to the tentative budget will be reflected in the final 2019-20 budget to be presented for approval at the August 12, 2019, board meeting.

Appointment of School Treasurer – 8.04
In accordance with section 5/8-1(c) of the Illinois School Code, the board is required to appoint a school treasurer for each fiscal year.

The board approved the election of Assistant Superintendent for Business Services/CSBO, Ms. Vickie Nissen, as school treasurer, effective July 1, 2019.

Approval of School Treasurer Bond – 8.05
In accordance with Section 8-2 of the Illinois School Code, the school treasurer is required to execute a bond which must be approved by at least a majority of the members of the board. The board has appointed Ms. Vickie Nissen, Assistant Superintendent for Business Services/CSBO, as School Treasurer, and the School Treasurer’s bond in the amount of $62,272,555 was presented to the board for its review.

The board approved the school treasurer bond.

Approval to Direct School Treasurer to Transfer Interest Earned from the Debt Service Fund to the Educational Fund for Fiscal Year 2018-19 – 8.06
As part of the district’s long-term financial plan, 100% of interest earned in the Debt Service Fund is to be transferred for use in the Educational Fund. The adopted 2018-19 budget includes a transfer of interest allocation of $36,000 from the Debt Service Fund to the Educational Fund, reflecting an estimate of the total interest earnings within the Debt Service Fund accrued during the 2018-19 fiscal year.

The board approved the resolution and authorized the school treasurer to proceed effective with the 2018-19 year-end closing process.

Direct School Treasurer to Transfer Interest Earnings from Working Cash Fund to Operations and Maintenance Fund for Fiscal Year 2018-19 – 8.07
As part of the district’s long-term financial plan, 100% of interest earned in the Working Cash Fund is to be transferred for use in the Operations and Maintenance Fund. The adopted 2018-19 budget includes a transfer of interest allocation of $134,000 from the Working Cash Fund to the Operations and Maintenance Fund, reflecting an estimate of the total interest earnings within the Working Cash Fund accrued during the 2018-19 fiscal year. At fiscal year end, the district records interest earnings.

The board authorized the school treasurer to proceed effective with the 2018-19 year-end closing process.

Approval of $1,000,000 Abatement from Working Cash Fund to Operations and Maintenance Fund for Fiscal Year 2018-19 – 8.08
As part of the 2018-19 budget, it was planned to partially abate $1,000,000 from the Working Cash Fund to the Operations and Maintenance Fund. This reflects the second installment of the proceeds from the sale of the Wellington and Administrative Building properties.

The board authorized this abatement effective with the close of the 2018-19 fiscal year.

Award of Bid for Sealcoating and Striping at Various CCSD59 Facilities – 8.09
CCSD59 operates a blacktop maintenance program requiring the sealcoating of approximately one-third of the parking lots and playground areas be done each year, ensuring each area receives an application every three years. The call to bid for this work also includes the restriping of all district parking lots.

This year, asphalt is scheduled to be sealcoated and restriped at Forest View, Frost, John Jay, Juliette Low, and the Administration Building. All other school parking lots and play areas will be freshly repainted. In addition, the Mount Prospect Park District area adjacent to Robert Frost will have sealcoating applied to the pathway and hard play surface areas accessed and used by our students. The park district will restripe these areas for the start of next school year.

The total low bid for completing the work specified was submitted by Patriot Maintenance, Inc. in the amount of $31,128.  The board approved award of this bid to Patriot Maintenance, Inc.

Approval of Classroom Projector Refresh 8.10
As part of the long term technology plan, CCSD59 will engage in a two-year project to refresh all school projectors beginning in the summer of 2019. The current projectors are between eight to twelve years old, and the devices are in need of replacement due to age, quality, and the unavailability of replacement bulbs.

The plan will include costs for the projectors, updated screens, and the cabling and installation components required. The installation will be performed by CCSD59 staff members to reduce the project costs. The total project cost is estimated at $487,839.35.

The board approved the classroom projector refresh to begin in summer of 2019.

Approval of the Consolidated District Plan – 8.11
For fiscal year 2020, the federal grant application process includes a requirement that districts complete a Consolidated District Plan, have it approved by the Board of Education, and then submit it to the state for approval before applying for Title and IDEA grants. The Consolidated District Plan process allows grantees to collaboratively complete the needs assessment process and answer one set of planning questions to meet requirements for all federal formula grants.

The board approved the Consolidated District Plan. A copy of this plan can be viewed here.

Approval of Donation of Furniture Valued at $17,396 from Lowery McDonald to CCSD59 – 8.12
The board approved the donation of student and conference room chairs with an estimated value of $17,396 from Lowery McDonnell. The furniture was overstock at their company warehouse that they wish to eliminate from their inventory. The donation will be used throughout CCSD59 schools.

Approval of Donation of $500 from District 59 Education Foundation – 8.13
The board approved a donation of $500 from the D59 Education Foundation. The donation will be used to support the annual Oasis Mobile Home Outreach Program in August before the start of the 2019-20 school year.

Approval of Donation of $500 from Special Olympics to the Early Learning Center – 8.14
The board approved the donation of $500 from the Special Olympics. The donation will be used to support the Young Athletes program at the Early Learning Center.

Ratification of Negotiated Agreement Between Certified Staff and the Community Consolidated School District Board of Education – 8.15
On June 30, 2019, the District will conclude a six-year agreement between the Board of Education and the District 59 Education Association (DEA).

The board ratified a new three-year contract with its certified employees, with the term of the agreement being from July 1, 2019 – June 30, 2022. The overall compensation increase for the three-year agreement is 2.28%, and the per year compensation is as follows:

  • 2019-20 School Year = 1.10% – 3.25%
  • 2020-21 School Year = 1.50% – 3.50%
  • 2021-22 School Year = 1.50% – 3.50%
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