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Board Update 1/13/20

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Board Announcement

At the start of the meeting, CCSD59 Board of Education President Janice Krinsky announced that Sharon Roberts resigned her position on the board, effective January 10, 2020. Roberts had served on the board since 2005 with her current term scheduled to expire in April 2021.

To learn more about Ms. Roberts’ time with the board of education, click here.

The district is currently accepting applications to appoint a new member to serve the remainder of this term, and applications must be submitted by January 31, 2020.


Presentations

Agenda Item 4.0

Byrd Elementary School: Bottle Cap Collection Project – 4.01
Students from Admiral Byrd Elementary presented their Bottle Cap Collection Project to the board. Students are working with parents, staff, and community members and have collected over 1,000 pounds of bottle caps, which will be used to make recycled benches that will be placed at the school.

To view the students’ presentation, click here.

Parent Satisfaction Survey Results – 4.02
The board viewed a presentation summarizing the results of the 2019-20 Parent Survey. The presentation included a general overview of the survey, a comparison of responses to key questions from the past three years, and themes that emerged from responses to open ended questions submitted by survey participants.

A news article highlighting the results can be viewed here, and the presentation from the board meeting can be viewed here.


Discussion Items

Agenda Item 6.0

Approve Three-Year Contract for Auditing Firm – 6.01
Strategic Direction (SD) 4: Long-Term Financial Stability and Fiscal Integrity
The completion of the 2018-19 audit represented the third year of a three-year contract for auditing services with Miller Cooper & Co., Ltd.

District 59 issued a Request for Proposal (RFP) for independent financial auditing services for the 2019-20, 2020-21, and 2021-22 fiscal years, which included current annual auditing responsibilities. Five auditing firms submitted proposals and three were interviewed. It was determined that Baker Tilly would best meet the needs of CCSD59.

Baker Tilly, a global firm that only audits school districts and municipalities, has proposed the following:

  • A 0% increase in fees for the 2019-20 audit: $34,000
  • The following fees for the remaining two years of the contract: $35,000 for 2020-21 and $36,000 for 2021-22.

The board will vote on the contract at the February 10, 2020, board meeting.

Capital Projects and Improvements/Financial Options – 6.02
SD 4: Long-Term Financial Stability and Fiscal Integrity
The board continued discussions of funding and timing options for the completion of the recommended items on the updated Capital Projects and Improvements Plan. The board discussed the benefits and disadvantages of the three funding options proposed by the Finance Committee.

A summary of funding options can be viewed here. More information about the Capital Projects and Improvements Plan can be viewed here.

The board is scheduled to vote on the funding options at the board meeting on February 10, 2020.

Discussion of Facilities Planning – 6.03
SD 4: Long-Term Financial Stability and Fiscal Integrity
The board discussed the process and policy for long-range facilities planning and project evaluation, and the board will continue discussions regarding facilities planning at a future board meeting.

Discussion of Elementary Math Recommendations – 6.04
SD 1: Student Growth
The board reviewed the Elementary Math Sub-Committee’s recommendations for additional math resources for K-5 students. The sub-committee is still in discussions related to some of the pilot resources, but the board will vote on the committee’s recommendations for Phase #1 of resource selection at the board meeting on February 10, 2020.

Discussion of Proposed Strategic Plan – 6.05
SD 1 through SD 4
In the fall of 2019, CCSD59 launched a strategic planning process in partnership with the board of education, staff, families, and community, facilitated by The Consortium for Educational Change (CEC). The board viewed the Draft Strategic Plan Presentation and is scheduled to vote on approval of the new plan at the board meeting on February 10, 2020. For more information about the strategic planning process, please click here.

Discussion of PRESS Update 102 – 6.06
SD 2: Communications and Community Relations
The board reviewed and discussed Issue #102 of the Illinois Association of School Board’s PRESS Update Memo and potential impacts on CCSD59 policies. The board will vote on updating CCSD59’s policies at the board meeting on February 10, 2020.

Action Items

Agenda Item 8.0

Approve Selection of Qualified Providers for Guaranteed Energy Savings Projects –  8.01
Strategic Direction (SD) 4: Long-Term Financial Stability and Fiscal Integrity
The board approved the selection of CTS Group as the Qualified Provider with which the district will negotiate for a potential guaranteed energy savings contract.

Approval of Memorandums of Understanding for Retirement Incentives – 8.02
Strategic Direction (SD) 4: Long-Term Financial Stability and Fiscal Integrity
The board approved Memorandums of Understanding with association leadership to offer optional retirement incentives to certified staff, educational support staff and custodial/maintenance staff. The MOUs are effective upon approval of the board of education and will expire at the end of the 2020-21 school term.

Acceptance of GoFundMe Donations for Juliette Low Elementary School – 8.03
Strategic Direction (SD) 4: Long-Term Financial Stability and Fiscal Integrity
The board approved donations estimated at $3,000 made to Juliette Low Elementary. These donations, collected via a GoFund Page created by the school, will be used to purchase toys and winter gear for Juliette Low families experiencing financial need.

Acceptance of Donation From Elk Grove Park District and Clearmont PTO for a Buddy Bench at Clearmont Elementary School – 8.04
Strategic Direction (SD) 4: Long-Term Financial Stability and Fiscal Integrity
The board approved the donation of a “buddy bench” from Elk Grove Park District and Clearmont PTO to Clearmont Elementary School. The estimated cost of the buddy bench is $699.

Approval of Application of Target Field Trip Grant for Friendship Junior High School –  8.05
Strategic Direction (SD) 4: Long-Term Financial Stability and Fiscal Integrity
The board approved the request of Lisa Browning, Classroom Teacher at Friendship Junior High School, to apply for the Target Field Trip Grant in the amount of $700. If awarded, the grant will be used at Friendship Junior High School to support educational field trips.

Approval of Application of Target Grant for Rupley Elementary School – 8.06
Strategic Direction (SD) 4: Long-Term Financial Stability and Fiscal Integrity
The board approved the request of Julie Botkin, PE Teacher at Rupley Elementary School, to apply for a Target Grant in the amount of $1,000. If awarded, the grant will be used at Rupley to purchase recess and physical education equipment.

Approval of Application of Target Grant for Forest View Elementary School – 8.07
Strategic Direction (SD) 4: Long-Term Financial Stability and Fiscal Integrity
The board approved the request of John David, PE Teacher at Forest View Elementary School, to apply for a Target Grant in the amount of $1,000. If awarded, the grant will be used at Forest View to purchase soccer equipment, which will both create a better recess soccer program and enhance PE classes at the school.

Acceptance of Donation from the John Jay PTO in the amount of $1200 for the Purchase of a Laminating Machine at John Jay Elementary School – 8.08
Strategic Direction (SD) 4: Long-Term Financial Stability and Fiscal Integrity
The board approved a donation from the John Jay PTO in the amount of $1,200. The donation will be used to purchase a laminating machine at John Jay Elementary School.

Acceptance of Gift Card Donation from Meijer Supermarket Company for Ridge Family Center 8.09
Strategic Direction (SD) 4: Long-Term Financial Stability and Fiscal Integrity
The board approved a donation of a gift card from Meijer Supermarket Company in the amount of $500. The donation will support the students and staff at Ridge Family Center by allowing the purchase of student incentives and student raffle and school store items at Ridge.

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