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Board Update 5/11/20

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Reorganization

Agenda Item 5.0

Appointment of IASB Governing Board Representative – 5.01
The board appointed Mardell Schumacher as the School District 59 IASB Governing Board Representative and Janice Krinsky as an alternate representative.

Updated – Set Time, Dates, and Location for Regular Meetings – Recommendation – 5.02
During the reorganization of the Board of Education, Illinois School Code requires setting the date, time, and place for its regular meetings. An updated listing of meeting dates, times, and locations for the 2020-21 school year can be viewed here.


Discussion Items

Agenda Item 7.0

Discussion of Taxi Cab Services – 7.01
Strategic Direction (SD) 4: Long-term Financial Stability and Fiscal Integrity
CCSD59 issued a Request for Proposal (RFP) to nine taxicab service companies for the purposes of establishing their contracted rates for the 2020-21 school year. Taxi services are used in cases where the district is mandated to provide transportation for a homeless or special education student, and the student’s location cannot be routed in conjunction with other standard school bus services. During the 2019-20 school year, the district transported approximately 20 students on a regular basis to outplacement programs or because they were homeless by taxi.

The term of the contract will be for one year beginning August 12, 2020, through August 12, 2021. 

The board will vote on approval of the rates as quoted by the taxicab companies outlined here at the June 8, 2020, board meeting.

Determination of Serious Safety Hazards Related to Student Transportation Services – 7.02
SD 4: Long-term Financial Stability and Fiscal Integrity
According to Illinois School Code (105 ILCS 5/29-3), a school board may provide free transportation for any pupil residing within one and one-half miles from school where conditions are such that walking constitutes a serious hazard to students due to vehicular traffic. These areas have been identified as a serious safety hazard in accordance with guidelines promoted by the Illinois Department of Transportation (IDOT) in consultation with the Illinois State Board of Education (ISBE). 

As part of preparations for 2020-21 student transportation services, the administration has reviewed the conditions and certifies to the State Board of Education that the hazardous conditions remain unchanged.

The board will vote on approval of these areas at the June 8, 2020, board meeting.

To Adopt Fiscal Year, Place 2020-21 Tentative Budget on Public Display, and Set Date for Public Hearing – 7.03
SD 4: Long-term Financial Stability and Fiscal Integrity
As part of the tentative 2020-21 budget process, the board reviewed the following:

  • Setting the dates for fiscal year 2020-21 as commencing July 1, 2020, and ending June 30, 2021
  • Setting the date and time for the public hearing concerning the 2020-21 budget as 7:00 p.m., Monday, August 3, 2020, at the Administration Center, 1001 Leicester Road, Elk Grove Village, Illinois
  • Directing the administration to display the tentative budget for a period of at least 30 days prior to the public hearing on August 3, 2020, and publish a notice of the hearing date and the availability of the tentative 2020-21 budget for review in the Journal and Topics newspaper

The board will vote on the proposed tentative budget schedule at the June 8, 2020, board meeting and any suggestions or changes to the tentative budget will be reflected in the final 2020-21 budget to be presented for approval at the August 10, 2020, board meeting.

Appointment of School Treasurer – 7.04
SD 4: Long-term Financial Stability and Fiscal Integrity
In accordance with section 5/8-1(c) of the Illinois School Code, the board is required to appoint a school treasurer for each fiscal year.

The board will vote on approval of the election of Assistant Superintendent for Business Services/CSBO, Ronald O’Connor, as school treasurer, effective July 1, 2020, at the June 8, 2020, board meeting.

Discussion of School Treasurer Bond – 7.05
SD 4: Long-term Financial Stability and Fiscal Integrity
In accordance with Section 8-2 of the Illinois School Code, the school treasurer is required to execute a bond which must be approved by at least a majority of the members of the board. The board will appoint Ronald O’Connor, Assistant Superintendent for Business Services/CSBO, as School Treasurer, and the School Treasurer’s bond in the amount of $59,289,255 has been presented to the board for its review. 

The board will vote on approval of the school treasurer bond at the June 8, 2020, board meeting.

Discussion of Abatement of Working Cash Fund – 7.06
SD 4: Long-term Financial Stability and Fiscal Integrity
As part of the 2019-20 budget, it was planned to partially abate $2,900,000 from the Working Cash Fund to the Operations and Maintenance Fund. This reflects the final installment of the proceeds from the sale of the Wellington and Administrative Building properties.

The board will vote on the authorization of this abatement effective with the close of the 2019-20 fiscal year at the board meeting on June 8, 2020.

Direct School Treasurer To Transfer Interest Earned In The Debt Service Fund To The Educational Fund For Fiscal Year 2019-20 – 7.07
SD 4: Long-term Financial Stability and Fiscal Integrity
As part of the district’s long-term financial plan, 100% of interest earned in the Debt Service Fund is to be transferred for use in the Educational Fund. The adopted 2019-20 budget includes a transfer of interest allocation of $36,000 from the Debt Service Fund to the Educational Fund, reflecting an estimate of the total interest earnings within the Debt Service Fund accrued during the 2019-20 fiscal year. 

The board will vote on June 8, 2020, to approve the resolution and authorize the school treasurer to proceed effective with the 2019-20 year-end closing process. 

Direct School Treasurer To Transfer Interest Earned In The Working Cash Fund To The Operations and Maintenance Fund For Fiscal Year 2019-20 – 7.08
SD 4: Long-term Financial Stability and Fiscal Integrity
As part of the district’s long-term financial plan, 100% of interest earned in the Working Cash Fund is to be transferred for use in the Operations and Maintenance Fund. The adopted 2019-20 budget includes a transfer of interest allocation of $134,000 from the Working Cash Fund to the Operations and Maintenance Fund, reflecting an estimate of the total interest earnings within the Working Cash Fund accrued during the 2019-20 fiscal year. At fiscal year end, the district records interest earnings. 

The board will vote on June 8, 2020, to authorize the school treasurer to proceed effective with the 2019-20 year-end closing process.

Setting Student Meal Fees For The 2020-21 School Year – 7.09
SD 4: Long-term Financial Stability and Fiscal Integrity
The board reviewed establishing the student per meal fees for the 2020-21 school year as follows:

  • Full price lunch: $3.05 (a 10 cent increase from the 2019-20 rate)
  • Full price breakfast: $1.30 (no change from the 2019-20 rate)
  • Reduced price lunch (currently $0.40) (in accordance with federal guidelines)
  • Reduced price breakfast (currently $0.30) (in accordance with federal guidelines)
  • Carton of milk price: $0.50 (no change from the 2019-20 rate)

The board will vote on approval of these rates at the June 8, 2020, board meeting.

Discussion of Food Service Contract Renewal For 2020-21 Lunch and Breakfast Programs Contract – 7.10
SD 4: Long-term Financial Stability and Fiscal Integrity
School year 2020-21 represents the fourth renewal for Organic Life, the district’s food service management company. State law allows the district to renew a contract four times before a district is required to bid the service.

The per meal rates for the breakfast program will increase from $1.2746 to $1.3039. The reimbursable lunch and the a la carte equivalent rates will increase from $2.9212 to $2.9883 per meal. This increase is based on the allowable CPI of 2.3%. The summary of proposed costs can be viewed here.

The board will vote on the contract with Organic Life at the board meeting on June 8, 2020.


Action Items

Agenda Item 9.0

Approval of Electric Service Provider – 9.01
SD 4: Long-term Financial Stability and Fiscal Integrity
The district’s current contract for electricity expires in May 2020. A Request For Proposal (RFP) was sent out to potential providers in March.

The RFP provided two term options (24 and 36 months) for a fixed rate contract to provide the district with electric services including all costs, fees, and discounts associated with the purchase of electricity, excluding the delivery costs. Delivery service charges are billed by ComEd and include customer charges, standard metering charges, distribution facilities charges, and IL electricity distribution charges.   

The district will see significant savings in electric services with this contract because of lower prices in energy. The electric quote provided by AEP Energy in the amount of $.04556 for 36 months was the best potential bid, and AEP, the district’s electric supplier since 2014, has provided satisfactory service to the district.

The board approved the contract with AEP Energy at the above mentioned rates.

Adoption of NSSEO FY21 Tentative Budget – 9.02
SD 4: Long-term Financial Stability and Fiscal Integrity
At the board meeting on April 13, Dr. Judy Hackett, NSSEO Superintendent, and Julie Jilek, NSSEO Assistant Superintendent, presented the NSSEO FY21 Tentative Budget to the board.

Comparing the 2020-21 NSSEO proposed budget to the prior year’s amended budget of like programs, the budget is set to decrease $8,940,174 for a total of $50,925,391. This represents a 15% decrease over the prior year’s amended budget. 

District 59’s share of the proposed Education and Building Fund budgets is $4,117,038, a 4% decrease ($156,333) over the prior year’s estimated actual. The FY19-20 actual expenditures are expected to be less than the adopted budget by $243,161. To view the budget summary from NSSEO, click here.

The board approved the CCSD59 portion of NSSEO’s tentative budget.


Special Staffing Announcement

The board approved the appointment of three administrative positions as described below:

oconnor board thumbChief School Business Official (Administrative)
The board approved Mr. Ronald O’Connor as the new Chief School Business Official (CSBO) for the district following the retirement of Vickie Nissen. O’Connor most recently served as the Chief Financial Officer and Treasurer for J. Sterling Morton School District 201 in Cicero, Ill., since 2016. Prior to that, he was Business Manager / Asst. Human Resources – CSBO for North Chicago School District 187.

murphy board thumbJunior High Principal (Administrative)
The board approved Mr. Robert Murphy as the new principal of Friendship Junior High for the 2020-2021 school year. Murphy has most recently served as assistant principal at Elk Grove High School dating back to 2013. Before that, he was a career and technical education teacher at John Hersey High School in Arlington Heights, Ill. for six years. He previously taught Spanish at St. Colette’s Elementary School in Rolling Meadows, Ill.

Humboldt Board ThumbElementary Principal (Administrative)
The board approved Ms. Sarah Humboldt as the new principal of Salt Creek Elementary as current principal Dr. Nicole Robinson transitions to the role of Executive Director of Curriculum and Instruction for CCSD59. Humboldt has served as the Co-Principal for Blackhawk Middle School in Bensenville, Ill. since 2013. She previously held positions as the Associate and Assistant Principal and math teacher at the same school. 

 

 

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